Job Overview:
Weare looking for Team Assistant who will provide high-quality administrative andoperational support to the Global Medical Rare Diseases team and the GlobalMedical Affairs. The role works closely with the Executive Assistant andensures smooth day-to-day operations, coordination, and execution of teamactivities.
Location: Paddington 3 days onsite and 2 daysremote
Type: Full-Time (37.5 hours working)
Contract: 6 months
Pay Rate: £24-30 per hour
Key Responsibilities
* Manage purchase requisitions and purchase orders
* Coordinate contract processing and signatures (eg, Adobe Sign)
* Set up new suppliers in partnership with Procurement (eg, Ariba)
* Support goods receipting and tracking budget spend
* Maintain accurate operational records and tracking systems
* Organise and coordinate key meetings (MEG & RD Leadership meetings)
* Manage meeting logistics, agendas, and documentation distribution
* Attend meetings and take minutes where required
* Manage calendars, scheduling, and diary coordination
* Coordinate with administrative teams across the organisation
* Act as back-up for the Executive Assistant when needed
* Arrange travel, itineraries, and visitor logistics
* Review and process expense claims (eg, Concur)
* Engage proactively with internal and external stakeholders
* Support timely delivery of projects and team deliverables
* Assist in preparation of business documentation
* Contribute to process improvements and operational efficiency
Education & Experience
* Minimum: Administrative experience
* Preferred: Degree or relevant administrative qualification
* Experience Required:
* 4+ years in administrative support (Director-level or similar)
* Experience in finance/procurement processes
* Event planning and coordination experience
* Experience working across large organisations
* Familiarity with tools such as SAP, Ariba, Adobe Sign, Concur
* Preferred: Experience in the pharmaceutical or healthcare sector
How to Apply: If you're interested in thisrole, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
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