Jobscope
1. Office and Administrative Support
* Report directly to Director.
* Support Director in all functions.
* Organise events and clients meetings.
* Assist Director with clients presentation.
* Organize and maintain office files, records, and documents.
* Handle incoming and outgoing communications (emails, calls, memos).
* Prepare meeting agendas, minutes, and follow-up action items.
* Manage calendars and schedule appointments or meetings.
* Coordinate travel arrangements and itineraries.
2. Reporting and Documentation
* Assist in preparing presentations, proposals, and correspondence.
* Maintain proper filing systems (both digital and physical).
3. Operational and Logistical Support
* Order and manage office supplies and equipment.
* Handle expense claims, petty cash, or invoice processing.
* Support the onboarding of new team members (workstation setup, orientation).
4. Confidentiality and Professionalism
* Handle sensitive or confidential information with discretion.
* Ensure professional and timely communication across all levels.
Qualification
1. Education
* Minimum: GCE ‘O’ Level / NITEC / Higher NITEC
* Preferred: Diploma in Business Administration or related field
2. Experience
* 1–2 years of relevant administrative experience preferred (fresh grads may also be considered)
* Experience in supporting managers or department heads is a plus
3. Technical Skills
* Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
* Comfortable with office software (e.g., Google Workspace, calendar tools, Zoom/Teams)
* Ability to manage and maintain digital filing systems
4. Communication Skills
* Good written and verbal communication in English
* Able to communicate professionally with internal and external parties
5. Organizational Skills
* Strong attention to detail
* Ability to multitask, prioritize tasks, and meet deadlines
* Good time management and follow-up ability
6. Interpersonal Skills
* Positive working attitude and team player
* Discreet and trustworthy with handling confidential matters
* Adaptable and able to work independently under minimal supervision
7. Other Attributes
* Punctual and reliable
* Willingness to learn and take initiative
* Strong sense of responsibility
Starting salary : $2000 neg
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