Part time Personal Assistant - £17ph plus holiday pay – London
Start ASAP for three months initially
Working pattern:
* Mondays: 1pm – 5pm
* Fridays: 10am – 12pm
We are seeking a proactive and detail-oriented Administrative Support Assistant to provide general administrative support to a Data Scientist. The role involves tasks such as minute taking, proofreading documents, calendar management, and ad hoc project support. The successful candidate will play a crucial role in supporting the Data Scientist's daily activities and ensuring efficient project coordination.
* Attend scheduled Zoom meetings to take comprehensive notes, ensuring accurate documentation of discussions.
* Proofread emails and documents prepared by the Data Scientist, ensuring clarity, accuracy, and consistency.
* Assist in short-term and long-term planning, updating calendars and colleagues on project timelines and estimates.
* Collaborate with the Data Scientist to plan around health-related issues, such as managing projects around treatment, side effects, and time off.
* Coordinate and prepare for 1-1 meetings with the Data Scientist's line manager, appraisals, and other internal and external meetings.
* Prompt the Data Scientist to complete tasks using various apps designed for task management.
PERSON SPECIFICATION
* Previous experience in administrative support roles, preferably in research or scientific environments.
* Strong communication skills and attention to detail, with the ability to take accurate meeting notes and proofread documents effectively.
* Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
* Proactive problem-solving and project coordination skills, with adaptability to changing priorities.
* Sensitivity and understanding when planning around health-related issues, maintaining confidentiality and discretion.
* Proficiency in using Zoom and other virtual meeting platforms, along with basic knowledge of office software and task management apps.
Gray & Associates is an equal opportunities employer and encourages applications from qualified candidates regardless of sex, race, disability, age, sexual orientation, gender identity, religion, marital status, or pregnancy.
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