Administration Manager – Marine Sector Location: Poole, Dorset
Are you a highly organised, detail-driven individual with a flair for coordination and client service? Do you thrive in a busy, varied role where no two days are the same?
We’re seeking an Administration Manager to join a leading international marine brand based in Poole. This is a hands‑on position supporting the day‑to‑day running of the business — ensuring that sales, logistics, and operations flow seamlessly across multiple departments.
About the Role
You’ll be the central link between sales, operations, and suppliers — overseeing everything from contract administration and quotations to logistics and event coordination. This role requires a proactive problem‑solver who’s comfortable managing multiple priorities, communicating with clients, and ensuring that every process is completed to the highest standard.
Key Responsibilities Sales & Operations Administration
* Prepare sales literature, quotations, and proformas (including foreign currency conversions).
* Manage and update CRM systems, ensuring data accuracy.
* Draft and review sales contracts with a clear understanding of financial and VAT implications.
* Handle inbound sales enquiries and maintain stock lists.
* Manage KYC documentation and ensure compliance procedures are up to date.
* Maintain strong product knowledge and distribute key updates to internal teams.
Supplier & Manufacturer Liaison
* Prepare and submit boat specifications and order confirmations.
* Coordinate logistics, including transport documentation and purchase invoice approvals.
* Liaise with suppliers and partners to ensure smooth communication and delivery of goods.
General Administration
* Coordinate events such as boat shows, photoshoots, and client experiences.
* Manage office supplies, uniforms, and administrative records.
* Support financial processes, including invoicing and account communications.
* Maintain accurate digital filing systems and internal records.
About You
* Highly organised with excellent attention to detail.
* Proficient in Microsoft Office (Excel, Word, Outlook).
* Experienced in administration, ideally with some exposure to accounts or finance.
* Previous experience in the marine, luxury, or automotive industry is advantageous.
* Confident communicating with customers both over the phone and in person.
* Calm, articulate, and able to prioritise effectively in a fast‑paced environment.
For more information contact Suzie - suzie.brushett@marineresources.co.uk or Jo - jo.priestley@marineresources.co.uk
Marine Resources Recruitment Ltd acts as an employment agency for permanent and fixed term contract recruitment and as a recruitment business for the supply of contract workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.
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