About the Role:
Grade Level (for internal use): 06
The Role: 12 Month fixed term Administrative Assistant, S&P Dow Jones Indices
The Team:
At S&P Dow Jones Indices, our role can be described in one word: essential. We're the largest global resource for index-based concepts, data, and research, and home to iconic financial market indicators, such as the S&P 500 and the Dow Jones Industrial Average. More assets are invested in products based upon our indices than any other index provider in the world; with over 1,000,000 indices, S&P Dow Jones Indices defines the way people measure and trade the markets. We provide essential intelligence that helps investors identify and capitalize on global opportunities.
Responsibilities and Impact:
The Administrative Assistant will provide primary administrative support to the Chief Design Officer of S&P Dow Jones Indices while also assisting the Head of People and Head of Compliance as needed. The role will operate in a hybrid setting, part-time in the office and part-time remote. The ideal candidate is equally effective working in a remote virtual environment as in an in-office environment. The candidate must also be experienced in handling a wide range of administrative and executive support related tasks, be exceedingly well organized and flexible, enjoy a very fast-paced and rapidly changing environment, and be comfortable with global partners. This individual must be able to function effectively in a matrixed, corporate environment and take a very proactive and thoughtful approach to tasks and strategy.
This position requires frequent communication and coordination with S&P Global staff both in S&P Dow Jones Indices and across S&P Global. The global nature of this team may require work outside of the standard business hours.
In this role you will:
* Assist the CDO, the Head of People, and the Head of Compliance with daily duties to maximize their effectiveness. Being tech-savvy is a must.
* Proactively manage calendars and incoming scheduling requests, identify conflicts.
* Coordinate travel arrangements, logistics, and trip agendas.
* Complete monthly expense reports.
* Coordinate scheduling requests for the Head of Compliance to facilitate governance forums efficiently.
* Perform accounts payable processing and manage vendor invoices and contracts.
* Arrange facilities, AV, and catering for meetings in coordination with the Office Manager, including virtual meetings.
* Run remote meetings on Microsoft Teams, Zoom, and other virtual platforms.
* Respond professionally and enthusiastically to calls and emails.
* Manage contact lists, prepare stakeholder spreadsheets.
* Work closely with other administrative and executive assistants.
* Other responsibilities as assigned.
Basic Required Qualifications:
* At least 5+ years of administrative experience, preferably in a corporate setting.
* Strong experience in scheduling and managing complex, demanding, and changing executive schedules.
* Excellent verbal and written communication skills.
* Highly organized and detail-oriented.
* Ability to manage complex tasks and prioritize to meet deadlines.
* Judgment and discretion in all interactions.
* Manage confidential information carefully.
* Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
* Enthusiastic about the mission and vision of S&P Global.
* Able to work independently and take initiative.
* Results-oriented and adaptable problem-solver.
Right to Work Requirements:
You must have the right to work in the country of proposed employment.
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