About the Role
The Wilf Ward Family Trust is seeking a Health, Safety and Property Compliance Administrator to play a pivotal role in supporting our Health & Safety and Property functions.
Working closely with the Strategic Lead for Health & Safety, the Property Team, operational colleagues, and external contractors, you will help ensure the Trust meets its statutory and regulatory responsibilities across health, safety, and property compliance.
Key Responsibilities
The Health, Safety and Property Compliance Administrator will be responsible for a wide range of planned and reactive administrative activities, including (but not limited to):
Completing administration tasks as requested by the Health & Safety and Property leads
Monitoring the Safety & Housing email inbox, allocating actions appropriately and filing documentation within compliance systems
Maintaining and supporting an approved contractors list in collaboration with the Health & Safety Lead, Property Team, Service Managers, and external contractors
Liaising with external contractors to monitor adherence to Service Level Agreements, including Fire Safety and Legionella audits, and escalating non-compliance where required
Administering online compliance portals (e.g. Fire Safety and Legionella systems)
Developing and maintaining reporting schedules, providing KPI updates to operational teams and quarterly compliance reports to the Board of Trustees
Supporting the Strategic Lead for Health & Safety with the preparation and delivery of quarterly Health and Safety Committee meetings
Assisting the in-house Responsible Person with monitoring regulatory standards relating to workplace health and safety, property condition, and environmental management
Monitoring and reviewing accident and incident reports to ensure correct reporting, investigation, and statutory notifications
Supporting Service Managers by maintaining health and safety and property elements of continuous improvement plans and other regulatory requirements
Qualifications and Experience
You will support the Strategic Lead for Health & Safety and Property and should be able to demonstrate a strong background in administrative management, alongside:
Excellent attention to detail with the ability to manage and prioritise competing workloads
Strong interpersonal and communication skills
Competence in Microsoft Office applications, particularly Excel, and other digital management systems
Experience working collaboratively across teams and with external contractors or consultants (desirable)
The ability to work effectively in a sensitive, complex, and sometimes political environment, demonstrating discretion, integrity, and sound judgement
We recognise the importance of recruiting skilled, compassionate, and reliable staff, whilst demonstrating in practice our commitment to inclusion, safeguarding and promoting the welfare of adults at risk. Please be aware its a criminal offence for people who are barred from working in Regulated Activity (under the Safeguarding and Vulnerable Groups Act 2006) to apply for roles that require them to work unsupervised with that particular group such as adults or children. Please note any successful job offer will be conditional based on pre-employment checks such as DBS and referencing prior to a start date agreed. The Wilf Ward Family Trust has a clear commitment to safeguarding within all practices, for more information on criminal discloses you can visit Check if you need to tell someone about your criminal record: When you need to tell someone about your criminal record - GOV.UK
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