We are excited to be partnering with an established professional services organisation specialising in executive search. The business operates in a fast-paced, client-focused environment, partnering with organisations across a wide range of sectors and cultures. This company is committed to delivering high-quality, compliant, and efficient recruitment solutions while continuously improving systems, processes, and ways of working. Collaboration, professionalism, and exceptional customer experience sit at the heart of everything they do. This is a great opportunity to join a friendly and agile team.
The Role
They are seeking a highly organised Project Coordinator to provide end-to-end operational and administrative support across executive search and recruitment projects. Working closely with consultants, researchers, and operations colleagues, you will play a critical role in ensuring projects run smoothly from initiation through to completion. This position suits someone who thrives on coordination, accuracy, and stakeholder management, and who takes pride in delivering a consistently high standard of service. In addition to supporting day-to-day delivery, you will contribute to improving systems, processes, compliance, and overall team efficiency.
Key Responsibilities
* Coordinate and support the end‑to‑end delivery of executive search projects, acting as the central point of contact for logistics, timelines, and documentation.
* Schedule and manage client meetings, interviews, assessment centres, and events, ensuring a consistently high‑quality experience.
* Maintain accurate and up‑to‑date project data within internal systems and CRM platforms.
* Prepare and manage project documentation, including candidate materials, proposals, contracts, and presentations.
* Review and coordinate updates to client contracts and service agreements in line with governance and compliance requirements.
* Support financial administration, including invoicing, account reconciliation, and preparation of project finance reports.
* Manage consultant diaries, anticipating scheduling challenges and providing practical solutions.
* Support client onboarding and manage communications to ensure clarity on processes, timelines, and expectations.
* Act as a trusted operational support for the wider team, handling inquiries efficiently and professionally.
* Contribute to continuous improvement of systems, processes, and ways of working, ensuring data protection and quality standards are upheld.
* At least 12 months’ experience in an operational, administrative, or coordination role within a fast‑paced professional services or recruitment environment.
* Highly organised, with strong attention to detail and the ability to manage multiple priorities under pressure.
* Confident user of Microsoft Office, email, calendars, and scheduling tools.
* Excellent written and verbal communication skills.
* Proven experience supporting projects, meetings, and client‑facing activity.
* Strong customer service mindset, with the ability to engage effectively with stakeholders at all levels.
* Experience working with financial data and CRM or database systems (desirable).
* Proactive, adaptable, and solutions‑focused, with a practical “can‑do” approach.
* Working with a friendly team
* Opportunities for development and growth
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