Owen Reed is looking for a Personal Assistant and Operations Coordinator for a top law firm in London.
We are seeking a confident, highly organised, and client-focused Personal Assistant and Operations Coordinator to provide support to the Global Head of Facilities and Logistics and the Facilities and Client Services Manager. This is a hybrid role with four days in the office and one day working from home.
Key Responsibilities
* Full diary management, including scheduling across multiple time zones and managing conflicts.
* Organising complex travel arrangements for senior staff and large-scale events such as the Partnership Conference.
* Processing invoices, ad hoc expenses, and coordinating finance-related tasks.
* General PA duties including preparing PowerPoint presentations, Excel spreadsheets, Word documents, and proofreading.
* Acting as the primary contact for business travel queries and liaising with global travel providers.
* Coordinating insurance renewals, company car administration, and other operational processes.
* Supporting first aid and fire warden arrangements, maintaining intranet content, and managing document filing systems.
* Assisting with carbon accounting and sustainability initiatives as required.
Essential Requirements
* Strong academic background, degree-level education or equivalent professional experience.
* Advanced Microsoft Office skills (Word, Excel, PowerPoint) with strong business writing and numeracy.
* Previous experience in a legal or professional services environment preferred.
* Highly organised, proactive, and able to handle confidential information with integrity.
* Excellent attention to detail, ability to work under pressure, and adaptable to changing priorities.
Hours & Benefits
* Working hours: 9:30am – 5:30pm, Monday to Friday. Flexibility required.
* Hybrid working: 4 days in the office, 1 day at home.
* 12-week probation and notice period.
* Flexible benefits package including pension, private medical, season ticket loan, subsidised gym, lifestyle discounts, and on-site café.
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