Overview
Interaction Recruitment are supporting our long-standing client in Northampton with their hiring of an Accounts Administrator to manage the day‑to‑day financial operations of their small-to-medium construction business. This role involves full end‑to‑end accounts responsibilities, including creditor and debtor control, producing profit & loss reports, debt collection, maintaining accurate financial records, and general administrative duties. The ideal candidate will have experience in the construction sector and a strong understanding of CIS, VAT, and project‑based accounting.
Key Responsibilities
Accounts Payable (Creditor Control)
1. Process supplier invoices, ensuring accuracy and correct allocation to jobs/projects.
2. Reconcile supplier statements and resolve any discrepancies.
3. Prepare weekly/monthly payment runs.
4. Manage subcontractor onboarding, CIS verification, and CIS payment & deduction statements.
Accounts Receivable (Debtor Control)
5. Raise customer invoices and applications for payment in line with project milestones.
6. Monitor outstanding payments and chase overdue accounts professionally and effectively.
7. Maintain accurate aged debtor reports and escalate issues where required.
Profit & Loss & Financial Reporting
8. Assist with monthly management accounts including Profit & Loss statements.
9. Track project costs, variations, and margins.
10. Support cashflow forecasting and budget preparation.
11. Provide financial information to directors as needed.
General Accounting & Admin
12. Perform bank reconciliations and update ledgers.
13. Assist with VAT returns and HMRC submissions.
14. Maintain accurate digital and paper filing systems.
15. Support year‑end preparation for external accountants.
16. Ensure compliance with internal financial procedures and industry requirements.
Debt Collection
17. Proactively contact clients regarding overdue invoices.
18. Negotiate realistic payment arrangements where required.
19. Maintain detailed communication logs and escalation records.
20. Work closely with project managers to resolve disputes affecting payment.
Skills & Experience Required
21. Previous experience in an Accounts role, ideally within construction or a project‑based environment.
22. Strong understanding of CIS, VAT, and UK accounting practices.
23. Proficiency in accounting software (e.g., Sage, Xero, QuickBooks, or construction‑specific software).
24. Excellent numerical accuracy and attention to detail.
25. Strong communication skills with confidence to follow up debts professionally.
26. Ability to manage workload independently in a small business environment.
27. Strong organisational skills, especially with digital and paper filing systems.
Personal Qualities
28. Reliable, trustworthy, and discreet with confidential data.
29. Hands‑on approach with a willingness to improve systems and processes.
30. Calm under pressure and able to meet deadlines.
31. Positive and helpful team player.
Qualifications (Preferred but not essential)
32. AAT Level 2–4, ACCA, or equivalent experience.
33. Knowledge of CIS regulations.
34. Experience working in the construction industry.
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