Join our team as a Trainee Executive Assistant in the Oxford office!
Join Mills & Reeve as a Trainee Executive Assistant
An exciting opportunity to join our Mills & Reeve Executive Support Services team. We are looking for a proactive and organised Trainee Executive Assistant to develop the skills needed to provide support to our lawyers and business professionals. You'll work closely with experienced Executive Assistants, Team Leaders, and Regional Executive Services Managers, learning the skills of an EA.
The activities
Will include a variety of business development, client service, diary management, finance, billing, and workflow management tasks.
* Support a small amount of lawyers and/or business support;
* Attend team and project meetings and assist with meeting arrangements or internal events and expense claims;
* Engage in networking to build relationships and raise your profile, the business profile, including use of LinkedIn and other platforms;
* Assist with client updates and newsletters, including managing mailing lists;
* Deliver outstanding client service, proactively progress tasks, and ensure compliance processes are followed;
* Assist with finance and billing, including preparing invoices, and financial housekeeping;
* Prioritise tasks, manage emails and inboxes, meet deadlines, and provide regular updates;
* Communicate effectively with lawyers and support teams to meet required deadlines.
What We’re Looking For
* Experience in an Administrative Assistant or professional office environment;
* A natural organiser, confident in multi‑tasking and working with a variety of people;
* Ability to build sustainable relationships with colleagues and clients;
* Good written, verbal and delegation skills;
* Good attention to detail and a willingness to learn, take on new responsibilities, and develop resilience;
* Proactive, methodical, and able to manage a small workload while developing prioritisation skills.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
The Benefits
As you'd expect, we offer a competitive salary and a wide range of benefits. Click here to find out more about our core benefit offering.
Pre‑employment screening
If we offer you a role, we will conduct comprehensive pre‑employment screening. This screening will include, but is not limited to, a basic DBS, verification of your right to work, a three‑year employment history and a self‑declaration to assess your character and suitability for the role. Full details of our pre‑screening employment process are available upon request.
The firm
Mills & Reeve is centred on achieving more for clients, their businesses and the wider communities we serve. Our clients and their industries benefit from our knowledge and learning, and receive consistent experiences with no surprises. We tell them what they need to know when they need to know it.
We build personal relationships, with advice individually tailored to individual need. And if clients need things we don't offer, we draw on our network to give recommendations. Our 1,250 plus people and over 750 lawyers share one vision – achieving more for clients.
By joining Mills & Reeve, you'll have the chance to build your skills and experience within a firm that's not only ranked in the top 50 UK law firms, but also one that truly values their people. Our mantra is “Achieve more. Together.”, which we feel embodies our purpose and is more than just a catchphrase! We're also ranked in the Sunday Times Best Places to Work list, and were recently awarded Platinum Investors in People.
and finally
Everyone at Mills & Reeve brings a unique perspective and ideas to the team and we do everything we can to help each person to thrive. We're committed to providing an inclusive and supportive working environment, are happy to consider flexible working arrangements, and want to achieve the right balance for both our people and the firm. We encourage everyone to ask if they feel they need any workplace adjustments, and will do our best to support with these.
To find out more about our diversity and inclusion work, visit our website.
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