School Premises Manager Timeplan are currently looking for a School Premises Manager to join a fantastic School in New Malden Duties include: The Premises Manager has a team of staff to support deliver the responsibilities listed. Site Maintenance Responsible for ensuring the site is maintained in a good state of repair and appearance including all buildings and facilities, roads and pathways, grounds and gardens. Principal Tasks In conjunction with the Bursar, formulate and manage a rolling maintenance programme that takes account of school priorities and risk assessments. Undertake emergency and planned maintenance and repairs within capability, escalating to specialist as required; respond effectively and maintain a log of such works. Maintain all equipment, tools and plant in a safe and good condition; liaising with external suppliers and services where necessary. Maintain the school grounds to a high standard; ensure grounds are litter free. Liaise with external contractors to maintain cost-effective schedules. Liaise with the Principal and Bursar in the preparation of grounds, maintenance and capital expenditure project / work plans; liaise with contractors and be their main point of contact. Manage all contractors on site, ensuring that all health and safety requirements are met. Monitor their performance and inspect completed work. Line manage the Caretaker / Assistant Caretaker and Minibus Co-ordinator including annual appraisals and training programmes. Undertake routine inspections of the site including daily maintenance checks. Maintain computerised records of all regular checks undertaken. Responsible for heating and lighting systems throughout the premises; arrange to remedy any problems and to participate in cost and energy saving projects. Undertake and document a termly risk assessment of the whole site and other risk assessments / health and safety checks. Attend regular meetings including a weekly site review with the Principal. Be aware of the location of essential services including water isolation valves, fire points, drainage systems, gas and power supplies. Maintain a detailed plan showing the location of these. Regularly inspect all drains and gullies for blockages remedying as necessary. Regularly visually inspect outside areas for defects and potential hazards including condition of boundaries, fencing, building exteriors and trees. Fire and Security As the designated Fire and Security Officer ensure that all systems are regularly maintained and tested, appropriate records kept and all related policies and procedures are reviewed and updated as necessary. Principal Tasks Ensure the buildings are locked and unlocked at appropriate times (including daily opening and closing); setting and disarming of alarm systems. As a primary key holder be prepared to attend out of normal working hours as and when required (a local security company is the first responder). Monitor traffic on site including adherence to school rules. Regularly assess and review traffic & parking policy to ensure optimal safety. Ensure internal security procedures are adhered to; reporting any issues to the Principal. Regularly walk around all buildings to monitor maintenance standards, lighting and heating use and that windows and doors are secured. Report and act upon any issues with the appropriate staff. Test fire alarm call points weekly and regularly check other fire equipment e.g. extinguishers for damage or expiration; change batteries in detection equipment as required; maintain logs of all checks. Liaise with the fire and security contractors to arrange for servicing and repairs. Maintain the Fire Risk Assessment, updating where appropriate and resolving any issues. Provide safe access to buildings and classrooms in the event of snow, minor floods and similar emergency situations. Notify the Principal of the accessibility and safety of the site in such circumstances, particularly if a closure of the school is required. Initiate the necessary procedures quickly and accurately relating to the emergency services, e.g. Police, Fire, Gas and Electricity Board. Ensure effective lettings, ensuring clients are briefed on fire safety and evacuation, the premises are cleaned as required and the site is secure. Some evening and weekend cover will be required in connection with school events and lettings. Health & Safety Tasks Health and Safety at school is supported by a qualified external contractor. Ensure the school complies with all current legislation in relation to site safety and facilities management; including the maintenance of appropriate records. Carry out weekly legionella prevention testing and maintain records. Ensure legionella risk assessments are in place for each building and arrange contractor visits when due. Participate in the continuing development of robust, transparent health and safety systems and procedures. Support health and safety training initiatives and deliver components where appropriate. Commit to the growth and maintenance of a positive risk management culture within the school; assisting staff where necessary. Cost Effectiveness Contribute to the school's objectives of achieving greater value for money in the maintenance and day to day running of the buildings and site. Principal Tasks Manage, schedule, and monitor the use of heating, lighting and other mains services to all areas of the site and produce reports as agreed, advising senior leadership in order to ensure the most economical use of fuel and water. PorteringProvide a portering and furniture moving service to ensure supplies are in place and school activities can proceed as expected. Principal Tasks Transfer goods and materials delivered to the school to appropriate locations around the school site; assist with assembly of goods received where necessary and report any defects. Regularly set out and clear away furniture, equipment and other items when required in connection with assemblies, parents' evenings, special events and so on. Supervise and assist with the erection and dismantling of temporary structures such as the school gazebos and staging, as required. Cleaning and WelfareParticipate in and ensure that the site is kept clean, tidy and attractive in order to minimise risks to the health and safety of those using the school site and to ensure the activities of the school can take place in an environment suited to learning. Principal Tasks Main point of contact for cleaning either in house or contractors. Ensure high standards are maintained, operatives efficiently employed and value for money achieved. Manage refuse and recycling procedures and ensure relevant staff are aware. At least half-termly clean all bins to keep hygienic and deter pests and rodents. Keep all outside areas clean and tidy, e.g. litter clearance, leaf and tree debris clearance, refuse bin compounds. Carry out emergency cleaning as required. Monitor supplies of cleaning materials, personal hygiene products, drinking water and sundry items; working with Caretaker and cleaning contractors to ensure effective replenishment. Clear snow and ice (etc) as appropriate including treatment of surfaces with salt and ensure sufficient materials are available when the conditions demand. Transport Tasks Relief Driver for the school minibus in the event that a timetabled driver is unavailable; subject to the provision of appropriate training. Supervise the servicing, checking and record keeping associated with the school minibuses to ensure they are carried out to the required standard. About you: Experience working within a school environment Must be familiar with using computer and ipads and able to do data entry. A valid DBS on the DBS update service Be available to interview and start immediately INDHBB