Purpose of Job
As a Data & Exams Officer, you will coordinate all aspects of information and data management, including preparation of timetables and maintenance of student and staff records in order to ensure the availability of accurate and meaningful data. You will ensure the smooth and efficient management of all examinations held within the academy. You will liaise with Heads of Departments and the Senior Leadership Team (SLT) to ensure all students are entered for relevant exams.
Main Responsibilities
1. You will develop data management and storage systems, in order to ensure data is up to date, accurate and accessible.
2. You will play a key role in the development of efficient and reliable data gathering systems and procedures.
3. You will provide appropriate staff training and guidance in the use of the academy's data management system.
4. You will assist with data analysis, using the Academy's Information System as appropriate.
5. You will develop and manage the academy's reporting system, to design report layout.
6. You will assist staff whilst using the software and resolve any issues with the software publishers.
7. You will use product knowledge and expertise to contribute to the development of the whole academy timetable.
8. You will work with SLT to co-ordinate the provisions of accurate timetables for students and staff at the start of the academic year, to publicise these in school and to be the key person to resolve problems and amend timetables throughout the year, taking into account staff and student turnover and group changes.
9. You will take general responsibility for the smooth administration of the academy timetabling system.
10. You will be responsible for the completion and submission of complex forms, returns, statistics and data analysis etc. for the academy and Academy, including those to outside agencies, e.g., DfE, and to investigate and resolve related queries to ensure that data is correct.
11. You will liaise with, provide information for and process data from outside agencies.
12. You will be responsible for monitoring information within 'Assessment Manager', producing reports when required.
13. You will liaise with departments and provide information and to design and produce class and student reports.
14. You will produce, collate and arrange distribution of reports.
15. You will establish and maintain records and to design mark sheets for data input and to produce termly reports, liaising with SLT.
16. You will ensure data is collected and transferred as appropriate.
17. You will produce mark summary sheets to appropriate staff and to provide analysis of data when required.
18. You will undertake year-end routines relating to leavers and admissions.
19. You will liaise with all examination boards.
20. You will distribute examination listings for amendments and checking by Head of Departments.
21. You will distribute student examination timetables and validation forms.
22. You will distribute letters to students, parents, and examination boards on relevant examination issues.
23. You will ensure effective correspondence and management of private candidate entries/examinations.
24. You will liaise with the Inclusion Department regarding applications for access arrangements required for students/candidates.
25. You will organise the invigilation timetabling and training of external invigilators.
26. You will start and finish examinations.
27. You will be responsible for the overall operation in the examination halls and supervise the operation of invigilation during examinations.
28. You will dispatch examination scripts to the correct examiners.
29. You will ensure coursework deadlines are met to provide marks to examination boards and moderators for all coursework subjects.
30. You will order question papers.
31. You will dispatch completed examination scripts to markers with accurate attendance sheets.
32. You will ensure deadlines are met to provide estimated grades to examination boards.
33. You will oversee the examination store.
34. You will receive mark sheets for examiner information.
35. You will receive and print off results from computerised timetable package.
36. You will collate result slips to distribute to students.
37. You will keep accurate records of all examination certificates received in the Academy.
38. You will organise the examination certificates for Presentation evening.
General
1. You will be aware of and comply with policies and procedures relating to child protection, inclusion, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person without delay.
2. You will participate in training and other learning activities and performance development as required.
3. You will ensure you carry out your role in a way that demands high standards whilst supporting inclusion and welcoming diverse thinking.
4. You will ensure strict confidentiality in all areas of work.
5. You will work and process personal and sensitive information in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulations (UK GDPR).
6. You will ensure work is conducted in a way that protects the safety and security of information (e.g., strong passwords, reporting breaches, securing paper records, securely disposing of records).
7. You will understand and comply with the statutory guidance regarding safeguarding of children, always ensuring the safeguarding and promotion of children's welfare, reporting any concerns to the Designated Safeguarding Officer at once.
8. You will always comply with the Academy's policies and procedures.
9. You will undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.
Job Types: Full-time, Permanent
Pay: £31,611.00-£35,520.00 per year
Benefits:
* On-site parking
* Referral programme
Work Location: In person