Conveyancing Assistant at Ideal Personnel and Recruitment Solutions Limited
We have a full‑time, office‑based vacancy within a busy conveyancing team. The role is pivotal in supporting client service and ensuring excellence across all transactions.
You will assist in the day‑to‑day running and administration of conveyancing files from the outset of a transaction through to completion. This includes preparation of standard letters and documents via the Case Management system, preparation of bills and completion statements, setting up and dealing with completions, and managing all post‑completion matters. You will also be responsible for complying with the firm’s money‑laundering requirements – obtaining clear results and, if referred, producing standard letters to clients requesting proof of identification.
Key responsibilities
* Attending to clients, estate agents, solicitors, intermediaries and other third parties both on the telephone/email and in person to provide updates and general advice.
* Acting as the first point of contact for all clients where possible.
* Preparing work as requested by any conveyancing fee earner.
* Assisting in the personal organisation of fee earners through the operation of the Case Management system to its full potential, managing tasks and diaries.
* Updating Land Registry and various lender online portals.
* Creating online ID requests and requesting funds via the firm’s online portal.
* Filing papers and carrying out general administrative duties.
Attention to detail, a professional telephone manner, and a methodical approach to work completed under strict deadlines are essential. You must be able to handle pressure and prioritise your daily workload.
Required qualifications
* At least 1 year of previous experience and knowledge of working in an Assistant role within a Residential Conveyancing Department.
* Must possess the necessary skills to undertake the responsibilities outlined above.
Seniority level
* Entry level
Employment type
* Contract
Job function
* Administrative
* Legal Services
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