Responsibilities
The candidate will be required to support the following core processes:
Leasing side:
1. Identifies trends and changes to the business and the workplace environment and how they may impact staff experience and program delivery and provide rmendations.
2. Develops scope of work with the client and reviews the overall facilities portfolio for investment planning purposes.
3. Identifies, inspects and evaluates alternative sites and buildings, and determine their suitability for the Firm's requirements and needs.
4. Manages Real Estate surveys, prepares cost-benefit analysis to evaluate lease versus buy versus build alternatives.
5. Directs and handles interaction with internal and external counsel as well landlords and property owners.
6. Conducts review of terms and conditions of lease proposals and assists in formulating strategy for lease transactions.
7. Processing financial transactions, ensuring accuracy, and adhering topany policies and regulations. Includes but not limited to data entry, verifying payment information, and resolving discrepancies.
8. Negotiate the best possible terms and conditions for Barings, while maintaining a good relationship with the other party (Landlord) while ensuring all legal requirements are met includingpany policies, regulations, and industry standards.
9. Ensuring the accuracy andpleteness of transaction data, including verifying amounts, dates, and other key information.
10. Maintaining accurate records of transactions and preparing reports as needed.
11. Strongmunication and collaboration skills to interact with colleagues, customers, or other stakeholders to resolve issues and ensure smooth operations.
12. Analyzing situations, identifying potential issues, and taking appropriate action to resolve them
Project Side:
13. Develops project work program with the client and reviews the overall facilities portfolio for investment planning purposes.
14. Resolves scope of required resources and mobilizes them from within/outside the Firm.
15. Sets the project schedule and leads the planning, design and construction process, coordinating inputs from Firm units and outside firms on all aspects of the project from inception through finalpletion.
16. Responsible for quality control and formulation of project outline and specific project proposals for forwarding to BPS for funding. Reviews and advises the IR Manager for Capital Budget reserves and uing requests.
17. Provides input toernance process and documentation as required, referencing the policies and procedureserning real estate investments, and cost sharing arrangements with other international finance institutions or international organizations.
18. Supports the selection of design consultants, contractors and specialty consultants for projects, and coordinates and directs all implementation activities and resources. Analyzes needs, identifies potential issues, and develops optimal solutions considering user requirements, technical constraints, resource availability, Bank policies and standards.
19. Manages the preparation of construction plans, specifications and contract documents.
20. Responsible for coordinating with business units including IT, Security, Procurement, HSD etc, and with Client(s) within IBRD, and IFC, and IMF, if applicable.
21. Develops and monitors the project budget and schedule and takes appropriate corrective action when needed to adhere to the pre-established budget and schedule.
22. Assures the finalpletion and timely occupancy of projects in a cost-effective manner.
23. Approves invoices submitted by vendors/contacts and prepares the required documentation for payments.
24. Oversees and monitors post-occupancy activities.
Qualifications
25. Bachelor's degree or higher, with project and leasing experience within the Finance and Professional Services Industry preferred.
26. Has relevant experience working across EMEA
27. Detailed knowledge of building design and construction.
28. English proficiency in written and oral form is required. Other language proficiencies will be advantages.
29. Has robust negotiation skills, including working experience planning and preparing negotiations, setting clear objectives and tactics to achieve them.
30. Demonstrated recent success in construction project with an understanding of 3rd party responsibilities and management.
31. Understands architectural design concepts, construction, mechanical or design engineering, sustainability principles, building systems and equipment as applied to largeprehensive construction and renovation projects.
32. Has basic knowledge of institutional interior design and workplace theory and practices.
Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We wee all persons to apply.
Job ID JR_005985