Job Description
HOT NEW ROLE!
Office Manager / Practice Administrator & PA – Exciting Growth Opportunity
Are you looking to join a fantastic company with a rapidly growing business and an outstanding culture? This is a unique opportunity to take on a varied and rewarding role combining office management, practice administration, and PA support to directors.
About the Role
Reporting directly to the Client Service Director / Practice Manager, you will play a key part in ensuring the smooth running of the office and supporting wider practice operations. This is a hands-on position where no two days are the same, offering exposure to both administrative and operational aspects of a thriving business.
What You Will Be Doing
Office Administration & Management:
* Handling incoming and outgoing post, scanning and filing as required
* Managing office supplies and consumables
* Overseeing document storage and archiving
* Coordinating team diaries, meetings, and social events
* Booking and managing meeting rooms
* Supporting content for blogs, newsletters, and social media
* Coordinating regular AML training for the team
Supplier & External Relationship Management:
* Managing key relationships with software, technology, insurance, and training providers
* Liaising with professional bodies and regulatory organisations
* Coordinating with external partners to support practice operations
Practice Management Support:
* Producing and analysing time, workflow, and fee performance reports
* Supporting client onboarding including engagement letters, KYC, and AML checks
* Monthly reporting on AML, reviews, and risk assessments
* Assisting with website updates and content distribution
PA Support to Directors:
* Email and diary management
* Managing expenses and credit card reconciliations
Ad Hoc Support:
* Payroll and bookkeeping assistance
* Credit control support
* Client liaison and information gathering
* Maintaining team holiday records
The Ideal Candidate
* Highly organised, proactive, and adaptable
* Strong administrative and office management skills
* Excellent interpersonal skills and a professional, approachable manner
* Confident using software systems for reporting and financial administration
* Enjoys working in a fast-paced, collaborative environment
Sounds like the perfect role? Great! Don't miss out! Give Marcel Woodcock a call as soon as possible.