Job Description
My client is seeking a Licensing Administrator to join their expanding Licensing team, with the role based in their Glasgow office. You'll be part of a busy, collaborative leisure and retail team that thrives on delivering high-quality results.
This is a fantastic opportunity to join a growing and successful organisation that values dedication and performance. In return, you’ll receive a competitive salary package and the support to develop your career through structured training and progression opportunities.
The Role
As Licensing Administrator, your responsibilities will include:
* Filing correspondence and premises licences
* Recording premises licence details in the case management system
* Closing cases via both the case management and financial systems
* Photocopying, certifying, and mailing licences to clients
* Scanning and uploading all relevant licences and notifications
* Preparing, scanning, and mailing licensing applications, and logging them appropriately
* Providing general administrative support to the licensing team
* Maintaining accurate spreadsheets and licence records
* Updating and managing client extranets
* Assisting with invoicing and online payments of annual fees
* Supporting project administration as needed
Skills and Experience
The ideal candidate will bring:
* Previous experience in a legal administration role
* Familiarity with licensing processes (preferred)
* A strong focus on client service and attention to detail
* Excellent communication skills and a confident, approachable manner
* Proficiency with IT systems and case management platforms
* A proactive, team-oriented attitude
The Team
You’ll be joining a dynamic Licensing team that supports a diverse client portfolio—ranging from pubs, bars, restaurants, festivals, and football clubs to hotels and national retailers. It’s a fast-paced, rewarding environment where your contributions will make a direct impact.