Were hiring: Events Assistant
Location: Leicester office (five days per week)
Full-time, permanent | competitive salary + benefits
Are you organised, detail-oriented, and passionate about delivering seamless events? Were looking for an Events Assistant to support the planning, coordination, and execution of webinars, seminars, dinners, and networking functions.
Youll help ensure every event runs smoothly while supporting business development objectives across the organisation.
The role
As an Events Assistant, youll work closely with the Marketing team and other departments to deliver high-quality events that engage clients and colleagues alike. Youll assist with all aspects of event delivery from research and logistics to client communications and post-event follow-up ensuring a professional and memorable experience for every attendee.
Key responsibilities
Event planning and coordination
assist in organising events from conception to completion
research venues, manage bookings, and liaise with suppliers (caterers, photographers, audio visual)
coordinate guest lists, invitations, RSVPs, and attendee management via platforms like Ticket Tailor
prepare event materials, welcome packs, feedback forms, delegate lists, and branded collateral
track budgets and record event expenses
Administrative support
maintain event databases and client contact information
process invoices and raise purchase orders
monitor stock levels and coordinate replacements
manage the events inbox and respond to enquiries promptly
provide general administrative support
Client and stakeholder liaison
deliver professional on-site event support and exceptional attendee experiences
handle guest registration and welcome activities
support event-related client communications
coordinate with internal teams including compliance, finance, technical, HR, and senior management
Marketing and communications support
assist with event marketing materials and promotional activities
maintain the company events calendar and internal communications
coordinate post-event follow-up and thank-you communications
What were looking for
12 years experience in events, hospitality, customer service, or administration
experience in financial services, luxury hospitality, or high-end events is desirable
knowledge of event management software or CRM tools
strong organisational skills and excellent attention to detail
proficiency in Microsoft Office Suite
excellent written and verbal communication skills
ability to multitask and work under pressure in a fast-paced environment
professional telephone manner and client-facing skills
Personal attributes
proactive, collaborative, and able to work independently
flexible with occasional evenings or unsociable hours
discretion with high-net-worth client confidentiality
quick-thinking with a problem-solving mindset
professional appearance for client-facing interactions
willingness to travel or stay overnight when required
Why join us?
At Mattioli Woods, we provide holistic wealth management, investment, and pension solutions built on trusted expertise and long-term relationships.
Youll be part of a collaborative, client-focused team with opportunities to grow your skills, progress your career, and contribute to delivering meaningful outcomes for our clients.
Benefits package
group pension scheme
life assurance and income protection
health cash plan
flexible benefits tailored to you
charity and social events
career development and progression opportunities
Ready to bring our events to life? Apply now!
Please include a cover letter with your application, outlining your reasons for applying and your passion or interest in this role.
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