We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.
So what can we offer you in return?
We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.
You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.
As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.
If you like the sound of that, then come and join our team.
Job overview
We are looking for a Workforce Systems Administrator to join our Workforce Systems team within the Workforce Directorate.
You will work as a member of the HR Performance Team supporting the Electronic Staff Record (ESR) Administration function. You will provide an efficient and timely data inputting and administrative service to the Workforce Department to ensure all employees pay, contractual and personal information is appropriately input and maintained in the integrated HR and Payroll system i.e. Electronic Staff Record (ESR).
In accordance with our Trust Agile Working Policy, the successful post holder will need to work on site in Worthing at least 1 day a week.
Main duties of the job
You will provide a comprehensive administrative support to ensure that HR information is kept up to date and accurate in ESR and that key deadlines, such as payroll cut-off, are met. Ensuring that the update of staff records in ESR for new starters, contractual changes and leavers are in accordance with Trust policies and procedures.
You will ensure timely responses are actioned to queries in the team generic email inboxes and that any associated logs/spreadsheets are accurate and kept up to date.
You will build strong relationships with other teams in the Trust and pro-actively identify data quality issues within ESR and work with other members of the Workforce Department to rectify these.
Working for our organisation
We provide mental health and learning disability care for children, young people and adults across Sussex and for children and young people in Hampshire.
Career Progression: We know that building on your personal and professional development are key to providing the best patient care. We are committed to providing a working environment where you can progress your career, build your knowledge base and develop your skillset.
Equality, Diversity and Inclusion: Sussex Partnership NHS Foundation Trust is committed to becoming a diverse employer and inclusive workplace in which people from all backgrounds can belong and pursue enriching careers.
Detailed job description and main responsibilities
Please see attached Job Description for a full list of duties and responsibilities. Below are some of the key responsibilities:
To provide comprehensive administrative support to ensure that Workforce HR information is kept up to date and accurate in ESR and that key deadlines, such as payroll cut-off, are met. Ensuring that the update of staff records in ESR for new starters, contractual changes and leavers are in accordance with policies and procedures.
Ensure the ESR Administration Team generic email inboxes are monitored and actioned on a daily basis and that the associated logs/spreadsheets are accurate and kept up to date.
Support the Trust Employee Compliance and Reference processes
Develop strong working relationships with Payroll, Finance and managers.
Be conversant with Agenda for Change terms & conditions, Medical & Dental terms & conditions, local arrangements and Trust policies, as appropriate to the role.
To pro-actively identify data quality issues within ESR and work with other members of the Workforce Department to rectify these.
To support and advise managers on the day-to-day operation of the Workforce aspect of ESR including the electronic eStaff Forms.
Person specification
Qualifications
* NVQ3 (or equivalent) in a relevant subject or equivalent relevant experience (such as HR, Training or Administrative and Clerical)
Knowledge/Experience
* Experience in an administrative office environment
* Accuracy and attention to detail
* Able to deal with confidential and sensitive issues with tact and diplomacy at all times
* Experience of working as part of a team
Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.
We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.
In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.
Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children’s social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.
Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.
Employer certification / accreditation badges
#J-18808-Ljbffr