Job Summary
The Central Prepping Team are looking for an enthusiastic and adaptable Prepping Clerk to work within the Prepping Team at Bush Park, Windsor House and Derriford Hospital.
The work is very busy, therefore the ability to prioritise your own workload and meet deadlines is essential. Applicants should also be able to demonstrate the use of their own initiative.
Applicants should be educated to GCSE grade A-C in Maths & English plus have an NVQ Level 2 in Business Administration or equivalent demonstrable experience.
Applicants must have excellent keyboard and accuracy skills and should also be able to demonstrate an understanding of confidentiality and be able to work across both sites.
Please state in your supporting information why you are the ideal candidate for this role.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main Duties
* Individuals are allocated a daily workload by the supervisor and are then responsible for organising their own day to day tasks.
* Responsible for identifying, requesting collecting and tracing all notes for their individually allocated clinics on a daily basis in an efficient and timely manner, ensuring all case notes required for clinics are prepared to the specification of each Specialty.
* Uses the Information Technology associated with the role, in particular patient management systems, Prepping Application and Spreadsheets to regularly analyse and check the status of clinics of individual patients and clinics, ensuring late additions are identified and prepped within the required timescales.
* Ensures that any variances to the scheduled clinics/missing case notes are communicated to the Clinic staff (Nurses and Consultants) prior to the clinic starting.
About Us
We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care.
We offer all of this in a vibrant, modern city with a historic reputation for adventure.
Details
Date posted: 10 November 2025
Pay scheme: Agenda for change
Band: Band 2
Salary: £24,465 a year
Contract: Fixed term
Duration: 12 months
Working pattern: Full-time
Reference number: 216-LH-A7561662
Job locations: Windsor House, Tavistock Road, Plymouth, PL6 5UF
Person Specification
Essential Knowledge and Experience:
* Demonstrable clerical experience
* Demonstrable experience working with PC's and Microsoft applications
* Demonstrable experience of managing own workload and working to strict deadlines
Desirable:
* Trust background and proven knowledge of patient management systems and a range of Health Records/Case note Procedures
Aptitude and Abilities:
* Manual handling, to safely carry, move, lift health records/case notes, load and unload blue boxes containing case notes and collect case notes from around the Hospital
* Accuracy and attention to detail
* Excellent communication and inter‑personal skills
Qualifications:
* GCSE or equivalent numeracy and literacy qualifications
* NVQ L2 in Business Administration or equivalent demonstrable experience
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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