As a Logistics Conference Manager, you will be responsible for planning and delivering world-class C-level conferences across theEMEA region. You will be expected to successfully manage venue sourcing and selection, budget forecasting, calendar management, staff scheduling, onsite execution, process improvement, project management, stakeholder relationships, and team travel. As a member of the Gartner C-level Communities Logistics Team, you will have a focus on team collaboration to create exceptional customer experiences for every attendee, sponsor and associate attending our events.
What you will do:
1. Communication and collaboration across event teams to ensure seamless delivery of world-class events
2. Review, approve, and sign Inner Circle Dinner contracts at a value up to $25k
3. Partner with the Venue Sourcing team to review and approve all Executive Summit venue proposals
4. Plan and execute Executive Summits and Inner Circle Dinners
5. Established as regional expert and be a trusted partner by providing feedback, communicate challenges & opportunities, innovate to scale, and maintain strong relationships with key stakeholders
6. Contribute ideas for event innovations and process improvements to enhance the C-level Communities product and brand
7. Manage supplier set up and facilitate payments within our internal systems
8. Financial management: including monthly regional forecast reports, negotiations, accurate and timely event budget forecasts, strategic spending decisions, escalations for spending approvals, and provide guidance to the team
9. Demonstrate a proficient understanding of virtual platforms and carry out the delivery of virtual events as Tech Lead
10. Frequent review and management of team process documents, trainings, change requests, and communications
11. Collaborate with peers and Regional Managers to design processes for efficiency and scalability where applicable
12. Identify gaps in process, communication, partnerships, and deliverables to continuously make improvements where they will add value
13. Assist with the production of Gartner C-Level Communities company events
14. Support Gartner Destinations Conferences as needed
15. Support on special projects as needed
16. Plan and deliver C-level Communities Global Executive programs, launch programs, and international programs as needed
17. New hire recruitment, new hire onboarding and associate training at Sr Planner and Planner level as needed
What you will need:
18. Bachelor’s degree with focus on events and/or marketing preferred, but not required
19. 4-6+ years of event experience
20. Proven budget experience, project management and strategic planning
21. Strategic and creative thinker with the ability to develop and deliver clear and concise briefs
22. Knowledge of virtual event delivery platforms - Webex and MS Teams host role, screen sharing, breakout feature and troubleshooting
23. Knowledge of hotel, travel and meeting planning business is required, particularly in terms of normal service expectations
24. Understanding of event logistics and technical production
25. Ideally, someone with varied event experience as the role will involve every element of event planning
26. Proven financial management abilities
27. Vendor management
28. Attention to detail
29. Highly organized
30. Strong written and verbal communication skills
31. Multi-tasking and the ability to manage multiple deadlines in a fast-paced environment
32. Strategic and client focused with great costumer service skills
33. Proven success working in a collaborative environment
34. Solution oriented with a high sense of urgency
35. Ability to build and maintain relationships with a high degree of professionalism
36. Maintain composure in a fast-paced environment
37. Ability to innovate and come up with new ideas, that will help us to continually improve our events
38. Someone who can run with a brief and bring ideas back to the table
39. Ability to work as part of a team, but also work on events individually
40. Proficiency in the MS Office suite including Word, Excel, and Power Point
41. Travel 8-12 times per year (up to 3-6 days per trip)
Who are we?
At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.
Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.
Since our founding in 1979, we’ve grown to 21,000 associates globally who support ~14,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.
What makes Gartner a great place to work?
Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.
We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.
Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.
We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.
What do we offer?
Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.
In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.
Ready to grow your career with Gartner? Join us.
The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.
Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to .
Job Requisition ID:107422
By submitting your information and application, you confirm that you have read and agree to the country or regional recruitment notice linked below applicable to your place of residence.
Gartner Applicant Privacy Link:
For efficient navigation through the application, please only use the back button within the application, not the back arrow within your browser.