Commercial & Fleet Administration Assistant
Chesterfield (Hybrid)
Ref: VA3816
#TEC1
Benefits
1. Competitive salary plus performance related bonus
2. 29 days holiday including public holidays plus additional days with service
3. Pension contributions
4. Referral bonus scheme
5. Enhanced parental leave
6. Enhanced sick pay
7. Wagestream—a Financial Wellbeing app giving you ultimate pay control! Get paid when you want, save monthly,enjoy shopping discounts, explore your benefits, and even connect with a financial coach.
8. Talk to us about flexible working
9. VIP Awards – colleague recognition scheme
10. Cycle to work scheme
11. Benefits App – virtual GP appointments, employee assistance programme (EAP), cycle to work, high street discounts, discounted vehicle maintenance & repairs and so much more!
12. Steer Academy provides accredited ongoing training – paid for by the business
13. Opportunities for career progression
About the role
We’re looking for a highly organised and detail-focused Procurement Admin Assistant to support the day-to-day administration of our company fleet.
This is a key role within our Procurement team, ensuring vehicles are managed efficiently, records are accurate, and compliance requirements are met. You’ll work closely with Fleet Managers, the People Team, and suppliers to keep operations running smoothly across the business.
If you enjoy working in a fast-paced environment, juggling multiple priorities, and delivering excellent internal service, this could be a great fit.
Fleet Administration & Systems
14. Manage the Fleet Administration inbox, responding to queries and allocating tasks
15. Maintain and update the fleet management system (vehicle additions and removals)
16. Ensure accurate data entry to support reporting and compliance
17. Reconcile monthly in-fleet and de-fleet activity
18. Upload and maintain vehicle documentation (contracts, order forms, etc.
19. Carry out spot checks against the Motor Insurance Database (MIB)
Vehicle Logistics & Coordination
20. Coordinate vehicle deliveries and collections within agreed timelines
21. Chase overdue deliveries and escalate where necessary
22. Communicate with Regional Fleet Managers on vehicle movements
23. Process vehicle contract extensions and update internal systems
24. Liaise with suppliers to ensure delivery plans remain on track
Compliance, Servicing & Risk Management
25. Support servicing and MOT scheduling in line with requirements
26. Ensure warranty compliance through proper maintenance tracking
27. Act as first point of contact for Penalty Charge Notices (PCNs), including appeals
28. Work with the People Team to ensure driving licence checks are up to date
Collaboration & Support
29. Provide general administrative support to the Procurement team
30. Build strong working relationships across departments
What We’re Looking For
Essential Skills & Experience
31. Strong attention to detail and high levels of accuracy
32. Advanced Microsoft Excel skills and confidence using Microsoft 365
33. Excellent communication and interpersonal skills
34. Strong organisational and time management abilities
35. Ability to meet deadlines and manage multiple priorities
36. Comfortable working under pressure
37. Able to work independently and as part of a team
38. Strong problem-solving and decision-making skills
Additional skills & future focus
39. A high level of competence in Excel and data analytics would be highly beneficial. As the business moves towards deeper insight into fleet utilisation and performance, we’re keen to attract individuals with a strong analytical mindset alongside excellent administrative skills.
40. This role may particularly suit a strong graduate or early-career professional with an interest in data, systems, and operational insight, and offers the opportunity to build capability as part of a growing commercial function.
This is a fantastic opportunity to join a growing, supportive business where your contribution truly matters.
Ready to join the team?
Apply today and become part of Steer Automotive Group’s continued success.