Event Planner I
12 month contract Full-time
Location: Stockley Park - 3/5 days onsite required
My client is looking for a motivated and proactive candidate who is interested in working in an in-house pharmaceutical role. You will gain experience across therapy areas and assist with delegate management across a range of virtual and live events. The role based from our Uxbridge office for a minimum of three days per week and home based the rest of the week. Travel overseas may also be required for onsite support at events.
Job Requirements
Participates in the organisation and coordination of meetings, including but not limited to advisory programs, internal trainings, and other Healthcare Professional (HCP) meetings
Prepares and distributes communications to employees as it relates to meetings or events
Working with Healthcare Professionals, their institutions and patients to send out consultancy agreements and obtain signatures including tracking of updates on these tasks
Ensure audit readiness by maintaining comprehensive documentation, auditing project documents against established checklists, verifying logistics compliance across multiple jurisdictions, and upholding adherence to both local and international pharmaceutical codes of conduct
Inputs into various systems within Meetings & Events; Veeva Event Management, Cvent, Asana, Apttus
Provides administrative support for the Meeting and Events team o Including but not limited to management of internal calendars and trackers, tracking inventory of event materials, preparing and printing event documents, setting up project folders and planning documentation
Management of small internal meetings including but not limited to booking office meeting space, managing bedroom blocks, booking coaches and research into restaurant options
Participation in team meetings and workshops
Participation in meetings with stakeholders to provide updates confidently and professionally and follow up with meeting notes
Overseas travel may be required Knowledge/Skills
Must have a strong interest in healthcare events or project management
Strong project management skills
Must have strong proficiency in Microsoft Office applications
Typically requires an BA degree 2:1 or above