I am hiring a full-time Executive and Personal Assistant to support my day-to-day operations. I am the CEO of a B2B marketing company with 35 employees. I live in Panama, travel frequently, and manage a fast-moving schedule across business and personal responsibilities.
This is not a task-only VA role. You are expected to think ahead, anticipate needs, manage follow-ups, and proactively reduce noise so I can focus on high-leverage work.
What You Will Do:
Act as my right hand for business and personal matters
Prepare and run daily standups including priorities, follow-ups, and schedule
Follow up with team members and keep projects moving without reminders
Filter Slack, email, and messages and flag what truly needs my attention
Attend most meetings, summarize key points, and track next steps
Coordinate with 12 to 15 team members including COO, team leaders, managers, partners, and employees
Handle scheduling, travel planning, research, reports, and administrative work
Support hiring by filtering candidates and scheduling interviews
Help organize inboxes, calendars, files, and workflows
Requirements:
Fluent in English and Spanish
2+ years of experience as an Executive Assistant
Highly organized, proactive, and solution-oriented
Strong judgment and communication skills
Comfortable with ambiguity and fast-changing priorities
Discreet and trustworthy
Availability:
Full-time role
Core hours are EST 10am to 6pm, Monday through Friday
On-demand availability outside working hours when needed
Outside hours response expected within 30 to 60 minutes when possible
Availability is not constant and flexibility is respected
Compensation:
Base salary of $1,600 per month
Quarterly bonus of up to $1,500 based on outcomes
Availability premium of $50 to $300 per month depending on off-hours support
Compensation grows with responsibility and trust if you meaningfully reduce my workload
To Apply:
Please include:
A brief summary of your Executive Assistant experience
One example of how you proactively solved a problem without being asked
Your availability and timezone
Contract duration of more than 6 months.
Mandatory skills: Executive Support, Email Communication, Personal Administration, Project Management