Role: Executive Assistant
Salary: Competitive
Job Status: Permanent/ Full Time
Location: Takeley, Essex
Vacancy Reference: VR/05332
Role Description:
Our client is a world-renowned innovator in signage, graphics, and modular stand solutions, delivering dynamic brand environments across exhibitions, events, and commercial spaces. Headquartered in Essex with a European hub in Valencia, they are trusted by global brands to bring creative concepts to life through precision, sustainability, and cutting-edge execution.
They are now seeking an exceptional Executive Assistant to provide high-level support to their C-Level leadership team. This is more than a traditional EA role - it's a strategic position at the heart of a fast-paced, cross-border business where your contribution will directly influence operational excellence and executive impact.
The Role:
Strategic Executive Support
* Manage complex diaries and international travel logistics for C-suite leaders
* Prepare executive-level documentation including board agendas, strategic minutes, and action plans
* Handle confidential information and high-level communications with discretion and professionalism
Operational & Project Coordination
* Track and report on strategic initiatives across the UK and European entities
* Develop dashboards and briefings to inform executive decision-making
* Proactively identify and mitigate project risks to ensure seamless execution
Stakeholder & Leadership Engagement
* Act as a key liaison between executive leadership and internal/external stakeholders
* Coordinate with department heads to drive cross-functional alignment
* Support high-level meetings with clients and partners, including relationship management
Administrative Excellence
* Maintain accurate executive documentation and business records
* Provide day-to-day administrative support, including HR, procurement, and finance coordination
* Champion process improvement and efficiency in internal systems and workflows
The Ideal Candidate:
Essential
* Proven experience supporting senior leadership or C-Level executives
* Impeccable organisation, communication, and multitasking abilities
* Proficiency in Microsoft Office and absolute discretion in handling sensitive information
Desirable
* Background in signage, events, or creative industries
* Familiarity with project management tools (e.g., Smartsheet, CRM platforms)
* Spanish language skills or experience working with international teams
* A proactive, solutions-oriented mindset with a drive for continuous improvement
Why Join?
* · Competitive salary and benefits package
* · A collaborative, forward-thinking team culture
* · Exciting career progression and personal development opportunities
* · Work for a market leader recognised globally for innovation and excellence