Role Summary
Buying Administrator
The British Museum Company
Full-time
Permanent
£25,000-£26,000 per annum (dependent on experience)
Application deadline: 12pm (midday) on Saturday 13th September 2025
About the role:
The British Museum Company is responsible for translating the British Museum’s collections into accessible products for the public. This includes developing, producing and retailing merchandise, operating shops, publishing and e-commerce.
The successful Buying Administrator will assist the buying team in implementing the retail buying strategy by managing the efficient development, buying and supply of retail product to maximize sales and customer satisfaction.
Key areas of responsibility (including but not limited to):
1. Collate and maintain accurate and up to date data on supplier information and product codes, descriptions, prices, order quantities and delivery notes, communicating any changes to Finance and Retail team.
2. Assist the Buyers in finding and developing new museum related and commercial products for core collections and exhibition ranges.
3. Keep constant communication with suppliers, the shops, Trade, Web and Goods In departments to provide and to get all the information needed for the smooth running of the buying and stock management process.
4. Create and manage photo range plans gathering required information from Buyers and issue these to other departments within the company.
5. Use Business Central to perform various functions such as place orders, check sales and stock levels, find vendor information and resolve invoice queries.
6. Create and issue critical paths and work with the Buyers to ensure the critical path is met for exhibitions and new range development.
Person Specification:
7. Previous retail experience in either Head Office or retail shop required.
8. Can demonstrate excellent IT skills, particularly in Microsoft Office and Adobe Suite.
9. Must have strong organisational skills and ability to prioritise and multi-task.
10. Can demonstrate absolute discretion when dealing with confidential information.
11. Excellent communication skills.
12. Strong numeracy skills to understand trading data. manage budgets, analyse stock data, and process financial information accurately.
13. Demonstrate strong attention to detail and troubleshoot issues, when they arise.
The British Museum Company is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills, and experience.
We offer a flexible way of working that allows our employees to work remotely in a way that suits the organisation and them. We would typically see this role as working on site approximately1-2 days a week and the requirement to attend specific Trade Fairs and Supplier visits as required.
The British Museum Company adheres to the HMG Baseline Personnel Security Standard (BPSS) minimum standard requirements for all staff at the British Museum Company.
The Company is committed to equality and diversity; we aim to promote an inclusive culture for all staff.
About the British Museum Company:
The British Museum Company is an equal opportunity employer, supports a diverse
workplace and offers a competitive benefits package including:
14. Membership of the workplace pension scheme
15. Free entry to a wide range of museums and exhibitions
16. Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
17. Generous annual leave allowance
18. Interest-free season ticket loan
19. Professional & personal development opportunities
20. Employee Assistance Programme
21. Discounts on food and gift shop purchases
If this role sounds of interest to you, please visit the website for further information and details on how to apply:
https://www.britishmuseum.org/about-us/jobs