Invoicing Administrator
Department: Finance
Contract Type: Temp to Perm
Location: Hybrid (office and remote working)
Company Overview
Rapiscan Systems is a global leader in the manufacture and supply of security inspection and scanning solutions. Our customers span aviation, ports, borders, law enforcement, and infrastructure security. We are committed to helping clients address complex security challenges through industry-leading technology and expert teams.
Job Summary
Due to continued business growth and increasing complexity in our customer invoicing process, we are seeking an Invoicing Administrator to join our Finance Department. This role is critical in ensuring that customer invoicing is completed accurately, promptly, and in alignment with financial goals. The successful candidate will work collaboratively across departments to drive process improvements and support operational efficiency.
Key Responsibilities:
Raise customer invoices, credit notes, pro forma invoices, and intercompany debit notes
Collaborate with cross-functional teams to resolve billing issues and enhance service delivery
Support month-end close activities, including journal entries and reporting via the Projects module
Respond to ad hoc requests and provide administrative support as require
Experience and Attributes:
Highly accurate and detail-oriented, with strong numerical and logical reasoning skills
Self-motivated and proactive in identifying and implementing process improvements
Organised and adaptable, able to work independently and within a team in a dynamic environment
Effective communicator, capable of coordinating across departments, companies, and time zones
Resilient under pressure, with the ability to manage multiple priorities
Able to present information clearly and concisely to various audiences
Qualifications and Skills:
Experience in a manufacturing environment essential
Proficient in Microsoft Excel and Word, with strong analytical capabilities essential
Experience using ERP systems; familiarity with Dynamics 365 advantageous
Knowledge of European VAT rules and regulations advantageous
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