Overview
Job Overview
An exciting opportunity has arisen to work as an Area Administrator/Secretary. Applications are invited for a suitably qualified/experienced Administrator to act as Secretary to the Community Nursing Matron and to undertake the Line Management of the administration teams within the District Nursing teams across Flintshire. The role also includes assisting in overseeing the coordination of services, endeavouring to maintain a sufficient amount of resources to enable an efficient service for patients / service users.
The successful candidate will demonstrate a high degree of interpersonal, team working and supervisory skills, preferably with experience in Admin/Secretarial and Community Nursing / Hospital environments. It is essential that the successful applicant possesses good organisational skills, can work on their own initiative, as part of a team, and can work within time constraints and deadlines. A flexible approach to this post is essential, as well as superb communications and ample computer skills. The post holder may be required to work within different departments/sites to meet the demands of the service. The ability to speak Welsh is desirable; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
The post holder will provide high level administrative and secretarial services to the site matron, day-to-day management of staff processes. Communicating with organisations and individuals from both inside and outside the Health Board.
Working for our organisation
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000 across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Detailed Job Description And Main Responsibilities
You will be able to find a full job description and person specification attached within the supporting documents or please click "Apply Now" to view in Trac.
Person specification
Qualifications
Essential criteria
* RSA III / NVQ 3 Qualifications or Equivalent
* GCSE English and Maths (Pass) or Equivalent Qualification or Administrative Experience
* Diploma in Office administration or experience to diploma level
Desirable criteria
* Typewriting/word processing qualification
* NVQ or equivalent in administration
* Advanced ECDL certificate
* Audio typing
* Certificate in supervision or management
Experience
Essential Criteria
* Sufficient experience at a high level of providing comprehensive administrative/PA service
* Experience of setting up and using filing/IT systems
* Familiar with office procedures & deadlines
Desirable criteria
* Previous experience of working as administrator / PA to an executive director or equivalent
* Previous experience of working within the NHS
Skills
Essential criteria
* Excellent Communication Skills
* Ability to work unsupervised and make decisions
* Organisational skills
* Numeracy and literacy skills
* Excellent customer care skills
* Good command of English, both written and verbal
* Typing/word processing skills
Desirable criteria
* Audio typing skills
* Ability to produce reports
* Confident in all aspects of office practice
* Experience of producing graphs and statistics
Knowledge
Essential Criteria
* In-Depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management, and operational procedures of the organisation
* Advanced knowledge of word processing, spreadsheet and presentation packages
* Ability to take minutes
Desirable criteria
* Comprehensive knowledge of Windows, Word, Excel, Powerpoint
* Knowledge of the Organisation
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