This job is with Skyscanner, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
About Skyscanner
Everyone loves travelling, but planning is not without its challenges ✈️. That's why we've spent 20 years building tools that turn travel‑planning chaos into a breeze. Today, around 100 million travellers count on us every month to skip the whole "47 browser tabs open" phase and find flights, cars, and hotels quickly and easily 💻. Joining Skyscanner means becoming part of a global brand that's striving to become the planet's go-to travel hack accessible for all 🌍. Our vision? To be the world's number one travel ally. (Ambitious? 💪 Yes, but, hey, that's what got us here).
About The Role (Hybrid)
Your mission: Be the organisational engine for senior leaders - managing time, details and logistics so they can stay focused on what matters most.
Where you'll be based: Glasgow, Edinburgh or London. Hybrid working with flexibility that supports both collaboration and focused delivery time.
The impact: Through careful organisation, calendar coordination and meeting preparation, you'll help leadership spend more time on decisions and less time on logistics.
The vibe: Collaborative, organised and calm under pressure. You'll work closely with senior leaders and partners across teams to keep plans clear, schedules sensible and operations running smoothly - staying adaptable as priorities and ways of working evolve with the needs of the business.
What You'll Be Doing
* Partnering with senior leaders support leaders with reliable scheduling, communication and follow‑through.
* Owning calendars and priorities maintain accurate diaries across time zones, resolve conflicts quickly and protect focus time, communicating changes promptly and keeping stakeholders informed.
* Making meetings matter coordinate agendas, attendees and materials. Capture notes and track actions so meetings lead to clear outcomes and follow‑ups.
* Coordinating travel book end‑to‑end itineraries (flights, hotels, ground transport) with clear details and contingencies. Handle changes efficiently and keep everyone informed.
* Team and event coordination assist with logistics for team meetings, offsites or small projects. Align people, venues and resources for smooth delivery.
* Expenses and essentials process expenses, POs and light budgeting accurately and on time. Maintain positive relationships with internal partners and vendors to keep operations running.
* Improving processes create or refine checklists, templates or simple tools that make repeat tasks easier and save time.
About You
* Experienced EA: you've supported senior leaders (Director or VP level) - ideally more than one at a time - in a fast‑moving environment.
* Organised and dependable strong at managing competing priorities, spotting conflicts early and following through to completion.
* Self‑starter with excellent organisation, time‑management and interpersonal skills you take ownership of your work, plan ahead effectively and build positive working relationships across teams.
* Adaptable and able to pivot to the needs of the business you stay flexible and focused through change, keeping momentum and helping the team adjust with minimal friction.
* Clear communicator you write and speak clearly, tailoring your approach for different audiences and summarising key points with precision.
* Tech‑confident comfortable with Microsoft 365, Slack and other modern tools. Quick to learn whatever comes next.
* Calm under pressure you stay composed and solutions‑focused when plans change, keeping stakeholders informed.
* Discreet and trustworthy you handle sensitive information with good judgement and professionalism.
* Collaborative and proactive you enjoy supporting others, spot what's needed and take action within your remit to make things work better.
What It’s Like Here
We are the real deal - no corporate gloss, no empty promises. Just a team of genuinely curious, caring humans ❤️, building things that help travellers explore the world a little easier 🧭. Skyscanner is made up of brilliant humans from every corner of the world. We believe travel makes the world better - and that the same is true of our diverse teams. We're proud to be an equal opportunities employer and are committed to building an inclusive workplace where everyone can thrive and products that are accessible to all ✨.
Sound like your kind of adventure? 🚀 Apply now and help us shape the future of travel.
We're committed to ensuring our application and recruitment processes are inclusive and accessible to everyone. If you require any reasonable adjustments or accommodations for interviews, and/or wish to apply under the Disability Confident scheme, please let your recruiter know. If you'd like more information on any of our policies, such as hybrid working or Parental Leave policies (typically we pay a minimum of 24 weeks birth parent/maternity leave globally), our recruitment team can provide more information.
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