Posted: 18 June
The role
A highly regarded medium sized law firm is seeking an experienced Legal PA to provide high-level administrative, legal and business support across a friendly Corporate department.
This role requires a proactive, organised and personable individual who can build strong internal and external relationships while ensuring an efficient and professional service delivery.
The successful candidate will work closely with senior stakeholders, fee earners and support teams, helping to maintain exceptional client service standards and operational efficiency.
Key Responsibilities
PA & Secretarial Support
- Deliver proactive PA and secretarial support to allocated stakeholders, ensuring all legal administration tasks are completed accurately and efficiently.
- Manage legal administrative processes including file opening, billing support and file closing procedures.
- Format legal documentation in line with firm branding and document standards.
- Provide guidance and mentoring support to junior secretarial staff where required.
- Assist with monitoring workflow quality and supporting performance improvements across the team.
- Deliver a consistently high level of client service and act as a professional point of contact for external parties.
- Liaise effectively with internal stakeholders to ensure requests and priorities are managed appropriately.
- Prioritise workloads across multiple requests while communicating progress clearly to stakeholders.
- Identify issues proactively and support effective problem resolution.
Executive Assistant Duties
- Manage diaries, Outlook calendars and scheduling for senior team members.
- Coordinate internal and external meetings, including room bookings, refreshments and IT requirements.
- Support the setup and coordination of larger meetings and departmental events.
- Arrange UK and international travel, including itineraries and logistics.
- Take and distribute meeting minutes when required.
- Manage calls, voicemail, inboxes and out-of-office communications on behalf of stakeholders.
- Coordinate conference calls and virtual meetings.
- Distribute documentation electronically and in hard copy as required.
Filing & Administrative Management
- Maintain electronic and hard-copy filing systems in accordance with firm procedures.
- Support and guide junior secretarial staff in maintaining accurate filing standards.
- Coordinate large printing and copying requests with Office Services teams and oversee delivery timelines.
- Provide reception and wider departmental PA cover during periods of absence or peak workload where needed.
Business Process & Operational Support
- Ensure departmental compliance with internal processes and operational procedures.
- Support the management and reduction of aged WIP and debt in collaboration with department leadership and finance teams.
- Assist with invoice drafting and financial administration tasks.
- Help improve departmental financial performance against agreed targets.
- Support the team with IT queries and coordinate with internal and external technical support providers.
- Communicate system changes, training updates and process improvements to relevant stakeholders.
- Assist fee earners with preparation of court bundles, client bibles and other client-related documentation where capacity allows.
Candidate Profile
- Previous experience within a Legal PA, Executive Assistant or senior secretarial role in a law firm, ideally within a Corporate or Litigation group
- Strong organisational and prioritisation skills within a fast-paced environment.
- Excellent communication and stakeholder management abilities.
- Confident managing multiple deadlines and competing priorities.
- Competent across Microsoft Office and legal systems/platforms.
For more information, please apply directly or contact Jess at AJ Chambers.
