Overview:
HSEQ Coordinator
See yourself at Wallenius Wilhelmsen. We collaborate, we care, we challenge every day to keep the world in motion and transform logistics into a zero- emissions, carbon-free industry. Join us and make it happen!
The HSEQ Coordinator is responsible for assisting the HSEQ manager in all aspects of Health, Safety, Environment and Quality for the Southampton facilities. Also, ensuring there is effective and efficient process’s and procedures in place in accordance with the WWS management system (WoW) and the requirements of the terminals ISO certifications. This includes the adoption and following of not only internally produced procedures but those of global policies and applicable customer policies.
Job Description
WHAT YOU'LL DO
1. Support and assist the HSEQ Manager in the day-to-day departmental duties.
2. Carry out audits and active monitoring on WWS departments and facilities to ensure legal compliance and serviceability. Liaise with relevant staff, partners and suppliers to ensure issues are reported, rectified and standards maintained ensuring compliance with ISO 1/ and standards.
3. Support the HSEQ Manager with the annual renewal process for all HSEQ documentation required for the document review, ISO audits and Management review process.
4. To assist the HSEQ manager with external and internal ISO audits.
5. Ensure the Leadership team at all levels are kept up to date on latest legal, procedural or industrial trends.
6. Liaise with the Health & Safety Executive (HSE) as required and assist with the legal reporting process where necessary.
7. Assist in the maintenance of and production of legal documentation, such as, but not limited to The Environmental Aspects Register, The Environmental Risk Register, the Health and Safety Legal Register and Facility Stakeholder Analysis.
8. Assist with all Terminal procurements and quotes in line with GAP and GAM requirements and prepare documents for SMT approval such as Safety reports, Active monitoring reports, Incident reports, weekly safety cross, Legionella checks, and fire alarm tests.
9. Prepare HSEQ department reports as and when required (for example, KPIs, FUEL USE, ACCIDENTS etc).
10. Carry out checks on WWS facilities to ensure legal compliance and serviceability. Liaise with relevant suppliers to ensure issues are reported, rectified and standards maintained.
11. Check, code and approve invoices for all items order and within area of responsibility
12. Provide ad-hoc HSEQ administrative support as and when required.
13. Act as an Ambassador for the business at all times by acting as mentor/guide and setting a good example to others.
14. Assist the HSEQ manager or other regional HSEQ managers in audit support, either in person or remotely.
15. Deputise for the HSEQ Supervisor as required.
Job Requirements
WHAT YOU'LL NEED
16. Excellent organisation and administration skills.
17. Communication – can provide full, clear and timely information, both verbally and in writing.
18. Confidentiality – understanding the importance of and complying with the need for confidentiality when dealing with sensitive personal and company information.
19. Time Management - Prioritising tasks to meet deadlines.
20. Networking – Knowing who to contact for any specific issues.
21. Teamwork - Working within own and across various teams.
22. Work accuracy – high level of quality and attention to detail.
23. Problem solving – using own initiative to improve processes.
24. Achieving results and meeting targets.
25. Travel- International travel maybe required to visit/assist other facilities within the company.
26. Working effectively under pressure and to strict timelines.
27. Display flexibility to meet changing priorities and business needs.
28. Willingness to undertake relevant training and development, including but not limited to further development to the IOSH Diploma in H&S, Leadership training and any other defined relevant developmental courses.
29. Positive attitude to work.
30. Meet changing priorities and business needs in a flexible manner.
31. Ability to understand, accept and enjoy cultural differences.
32. English is our global business language, fluent English language skills required.
33. Full clean UK driving license
34. MS Office – Word, Excel, PowerPoint and Outlook.
EVEN BETTER IF YOU HAVE
35. NEBOSH Occupational Health and Safety qualification and ideally a member of IOSH.
36. NEBOSH Environmental management qualification.
37. Qualified in ISO auditing.
ABOUT US
Wallenius Wilhelmsen is the global leader in integrated vehicle transportation and logistics, supporting our customers across their supply chain, all the way from the factory to the end-customer. Our ambition is to lead the way in transforming shipping and logistics.
We transport and handle cars, tractors, trains, windmills, or even whole factories for some of the most well-known companies in the world. Our eyes will always be on delivering supreme quality in everything we do, while moving towards zero-emission logistics. We are powered by nearly 9,+ people, working on vessels and at ports, at vehicle and equipment processing centers in countries. Together, we are building resilient, connected, data-driven, decarbonized solutions fit for the future.
OUR COMMITMENT TO EQUAL OPPORTUNITIES
We are a global group of people from diverse backgrounds and lifestyles. Wallenius Wilhelmsen is proud to be an equal opportunity employer committed to building a workplace where all contributors feel they can bring their best selves every day, learn from each other, and be appreciated. Our journey towards sustainable and integrated logistics compels us to attract people with diverse experiences, skills, and abilities.
Apply today, and let’s keep the world and your career, moving together.