Executive Assistant to the Chief Executive
An opportunity has arisen to join our friendly team as Executive Assistant to the Chief Executive. Main duties of the role are managing a very busy diary, administrative duties and helping with new projects.
You will be enthusiastic and motivated and work to a high standard of accuracy. You will be able to prioritise your workload effectively and have excellent written and verbal communication skills. A willingness to support the team as a whole is essential.
The role will be based at Quayside House, Gloucester. The role could be purely office-based, or hybrid office-based/working from home, if preferred. If hybrid working, you must be willing and able to travel to central Gloucester whenever required during your contracted hours.
The working hours are 20-25 hours per week, to be worked over at least 4 days (preferably 5 days). If a full-time role is preferred, there is the potential to combine the EA post with other administrative duties.
Interview date: 14 April 2026
For an informal chat with the Executive Team, Email: glicb.gdocrecruitment.net
Main duties of the job
Provide an efficient and timely administration service to the Company and to assist with new projects.
Reports to (line manager): Chief Executive
About us
G DOC LTD is a unique, GP‑owned organisation. All GP surgeries in Gloucestershire are our shareholders. We operate with an not‑for‑profit ethos, ensuring every decision and service is focused on improving patient outcomes and reinvesting in local Primary Care across the county.
We directly manage several GP surgeries in Gloucester and the Forest of Dean, providing patient‑centred care to more than 45,000 patients. We value continuity of care and practice teams are at the heart of all we do. In addition to our surgeries, we deliver a range of countywide commissioned services designed to improve access, increase capacity, or provide specialist support. Our teams are committed to delivering sustainable, high‑quality primary care while fostering innovation and collaboration across the local health system.
By joining us, you'll be part of an organisation that puts people first, supporting staff wellbeing, professional development, and a collaborative culture. You'll benefit from the stability, support, and career opportunities of a larger organisation, while still working in close‑knit, community‑focused teams.
Job responsibilities
Support to Chief Executive and senior management team.
Manage the multiple and complex demands of the Chief Executive's time and proactively manage diaries by forward planning and organising regular meetings and events. Ensure that the Chief Executive is aware of appointments and that all relevant documents are prepared for each meeting and any travel arrangements/accommodation are in place.
Provide prompt, effective verbal and written communication and deal with queries in a confidential, professional and sensitive manner.
Take confidential minutes both remotely and in‑person with prompt turnaround and produce action trackers from meetings; ensuring these are brought to the prompt attention of the relevant staff to enable follow up as necessary.
Use initiative in all areas of work in the absence or on behalf of the Chief Executive and ensure that they are kept informed.
Process accurate expense claims and keep detailed records.
Person Specification
Other
* Evidence of continuing professional development
Experience
* Knowledge of General Practice and/or Primary Care
* Understanding of Medical Administration
* Understanding of Information Governance / data compliance
Skills
* Excellent communication skills (written and oral)
* Competent in the use of Office and Outlook
* Ability to follow policy and procedure
* Effective time management (Planning & Organising)
* Ability to work as a team member and autonomously
* Good interpersonal skills
Personal Qualities
* Clear, polite telephone manner
* Polite and confident
* Ability to use own initiative and problem solve
* Flexible and cooperative
* Motivated
* High levels of integrity and loyalty
* Sensitive and empathetic in distressing situations
* Ability to work under pressure
Qualifications
* GCSE English Grade 5 or above (or equivalent or higher qualification)
* GCSE Maths Grade 5 or above (or equivalent or higher qualification)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£15 to £16.50 an hour. The role is eligible for the NHS pension scheme.
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