Business Support Assistant - Edinburgh
Our Edinburgh office is seeking an ambitious individual to join our Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.
The role
Our Business Support Assistants provide a wide range of administrative support services to the office.
The responsibilities
Reporting to the Office Manager, responsibilities will include (but are not limited to):
* Copying, printing and scanning.
* Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.
* Assisting with the preparation of various types of documents and correspondence.
* Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
* Maintaining client database.
* Providing support on event organisation both internal and external and related administrative tasks.
* Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
* Managing meeting room preparation and clearing.
* Reception duties - meeting and greeting external visitors.
* Preparing and submitting expense claim forms for fee-earners, if requested.
* Ad hoc administrative tasks as and when required.
The team
This role will be part of the wider Business Support Team which consists of the PA/Office Manager, an Executive Assistant and a Business Support Assistant.
You
We are looking for the someone who is hard working, that shows initiative and is self-motivated with the following skills, knowledge and experience:
* The ability to organise and manage their own workload within a busy, fast paced environment.
* The ability to cope with repetitive tasks.
* A flexible, professional approach and have the confidence and ability to communicate effectively.
* A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
* Excellent communication, organisation and administrative skills.
* Strong time management and prioritisation skills.
* Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
* Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
* Proactive approach and enthusiasm to work independently and as part of a team.
* Should be flexible in approach to working overtime when required.
* Good English language and grammar skills.
* Good level of numeracy.
* Able to quickly learn internal software applications and processes.
* A strong desire to learn and grow within a professional services environment.
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