Job Title: HR Assistant
Hours:
22.5 hours per week (0.6 FTE)
Salary: £26,000 FTE (£15,000 for 0.6 FTE)
Location:
Blackwell – the Arts and Crafts house, Windermere Jetty Museum, Abbot Hall with the option to work from home.
Reporting to: HR & People Manager
Line Management: None
Purpose
To provide a comprehensive HR assistance and administration support to Lakeland Arts. This is a generalist HR support role and includes providing administration support to all the HR processes within the organisation. It is a key role in providing a professional and supporting HR function, ensuring that HR records are up to date, that HR processes from recruitment, through onboarding and performance management to leaver processes all run smoothly and efficiently. The post-holder will be a first point of contact on HR matters, signposting people to the correct policy and process. The role will oversee the payroll each month, ensuring that the correct information is passed on to our external payroll providers. They will also ensure that the HR database is kept up to date and that reports can be available to support the good management of staff across the organisation.
Key Responsibilities
* Assisting Managers with the process of recruitment, including administration of recruitment process, recruitment correspondence, following up pre-employment checks, assisting with interview administration and issuing employment contracts.
* Supporting internal and external enquiries and requests related to the HR department. Monitoring the HR and Jobs email inboxes, responding to, and/or escalating queries as appropriate.
* Compiling and maintaining digital and electronic employee records, including holiday and sickness leave. Ensuring the HR database is kept up to date.
* Processing payroll information by collating and checking the information from each department to send to our accountants for the monthly pay-run. Assisting with the documentation of employee compensation and benefits.
* Providing administration support for HR-related training programs, workshops and seminars.
* Gathering HR Data as required, supporting the administration of staff and volunteer surveys throughout the year and processing the data to allow reporting.
* Coordinating logistics for new hire orientation and induction.
* Writing and submitting reports on general HR activities as required by the HR and People Manager.
* Supporting HR events and meetings and issuing management-employee communications.
* Monitoring the programme for updating HR Policy and keeping the Staff Hub on the Lakeland Arts SharePoint site and Breathe HR up to date with new policies and procedures.
* Overseeing the administration of HR Processes within the organisation including onboarding, probationary periods, appraisals and leaver processes. Supporting managers to use these processes effectively and reminding them of timelines for these.
This job description outlines the principal responsibilities and duties of the post holder. It isn't meant to be, nor is it, an exhaustive list of specific responsibilities and duties. The post holder will be expected to undertake any other duties which could reasonably be expected as being within the remit of the post and which arise out of changes of legislation, regulations, orders, rules and working practices, methods and procedures and reviews, as directed from time to time.
Additional information
Candidates must demonstrate that they can fulfil the requirements of the post.
The annual leave entitlement for this post is 33 working days (made up of 20 statutory days, eight Public Bank Holidays and 5 contractual days) per annum. Pro rata for part time.
Lakeland Arts offers an auto-enrolment pension scheme as well as a range of benefits including free entry into a range of partner venues in the UK, free entry into Lakeland Arts venues for immediate family, discounts in Lakeland Arts shops and cafes.
Lakeland Arts reimburses staff for travel and other expenses within agreed guidelines. The post holder may be expected to travel efficiently and in a timely manner between Lakeland Arts sites.
Lakeland Arts welcomes applications from people with protected characteristics.
Lakeland Arts offers all employees access to an Employee Assistant Programme as well as Eye Tests for DSE users.
Health and Safety
The post holder is required to carry out their duties in accordance with Lakeland Arts Health and Safety policies and procedures.
Diversity
The post holder is required to always have due regard to equal opportunities, and to work in a fair and reasonable manner towards all people, ensuring service standards are maintained for all cultures.
Person Specification
Essential
Desirable
Experience
· Experience of working in a busy HR department and managing all aspects of HR administration
· Experience of providing basic HR advice to staff and signposting to relevant information.
· Experience of administrating payroll.
· Experience of pay and conditions for variable hours workers.
· Desirable Recruitment administration experience.
Knowledge
· Good knowledge of HR administration systems and what HR information needs to be stored.
· Good working knowledge of Microsoft Office suite including Excel, Word, Outlook, PowerPoint
· SharePoint and OneDrive.
· Basic understanding of employment law and the duties of employers in relation to HR administration.
· Desirable: Experience of using Breathe HR Database system or similar and experience of using Rotacloud. Experience of Better Impact Volunteer database.
Skills and attributes
· Good attention to detail.
· Ability to multi-task and keep multiple projects progressing at the same time.
· Excellent organizational skills.
· Good communication skills and the ability to build relationships with managers and staff across the organization.
· Helpful and can-do attitude.
· Desirable: Keen to develop HR career and to work towards higher level role in HR.
How to apply and the selection process
Please send a CV and covering letter addressed to In completing your application, you must tell us how you meet the essential qualification, experience, skills, and qualities outlined in the Person Specification. We'll assess how you meet them through the CV, covering letter and interview. We'll let you know if we plan to include a presentation or a skills test if you are invited for interview.
Deadline for receipt of applications
This vacancy will close at 5pm on Wednesday 8 October. Unfortunately, any applications received after the position is filled won't be accepted. Your completed application should be submitted by email to
Please note that our email servers will not accept emails larger than 10MB.
Acknowledgement of receipt
All email applications will be acknowledged upon receipt.
Interviews
* Interviews will be week commencing
13 October
.