We are looking for a strong, systems savvy administrator who is astute, personable and who can work with pace, agility, and responsiveness to business needs on a fixed term contract basis until end of the year. This role would be ideal for a recent graduate, with an interest in HR who's keen to gain corporate experience.
This fixed-term role will support the HR and Learning & Development teams in the ongoing development of our workflows and various applications and HR systems. You will play a key role in improving the usability of our HRIS and LMS, and helping to systemise HR processes to reduce manual administration and improve efficiency.
Responsibilities:
HRIS, Data & Systems Support:
* Carry out high-volume data entry and data maintenance activities in Excel and within the HRIS, ensuring records are complete, up to date and well-structured.
* Use Excel to cleanse, manipulate and validate data (e.g. VLOOKUPs/XLOOKUPs, simple formulas, filters, pivot tables where required).
* Present data in a clear, logical and easy-to-read format for HR colleagues and stakeholders.
* Support ongoing HRIS improvements, including identifying data gaps, inconsistencies and opportunities to streamline system usage.
Process Improvement & Documentation
* Assist with writing, reviewing and updating process maps for HR and L&D processes.
* Map existing HR processes and identify opportunities to systemise and automate steps where possible.
* Support initiatives aimed at reducing manual intervention and improving efficiency across HR activities.
* Ensure documented processes are clear, practical and easy for others to follow.
Team Support
* Carry out new joiner onboarding calls and graduation calls on a rota basis
* Providing induction packs to new joiners and ensuring that hiring managers / heads of office are kept up to date. Support the develop the tech to enable a less administrative process.
* Provide administrative and coordination support to the HR and L&D teams as required.
* Maintain confidentiality and handle sensitive employee data in line with data protection requirements.
(LMS – Learning Management System) Support to the learning team:
* Assist with organising the LMS to improve usability and navigation.
* Review learning categorisation to ensure learning is easy for employees to find and relevant to their role.
* Support tagging, naming conventions and content organisation to improve the overall learner experience.
* Work with L&D colleagues to ensure learning pathways and resources are clearly structured and accessible.
About You
Knowledge & Experience
* Strong attention to detail with a high level of accuracy when working with data.
* Comfortable working with large volumes of information and repetitive tasks while maintaining accuracy.
* Confidence using Excel for data cleansing and manipulation (including VLOOKUPs/XLOOKUPs and basic formulas).
* Ability to organise, structure and present data in a clear and user-friendly way.
* Strong written communication skills, with the ability to produce clear process documentation.
Skills and behaviours
* Detail-focused & methodical – enjoys working with data and spotting inconsistencies.
* Systems-minded – thinks about how processes can be simplified, automated or improved.
* Organised & structured – able to manage multiple tasks and priorities effectively.
* Problem-solving mindset – identifies issues and suggests practical improvements.
* Collaborative – works well with HR, L&D and wider stakeholders.
* Adaptable – comfortable working in a project-based, fixed-term environment.