Overview
Position Summary:
This position is responsible for providing daily administrative support to the Vice President, Worldwide Marketing & Service and overall department. Plans and coordinated local and global team meetings and events.
Responsibilities
Key Accountabilities:
Administrative Functions:
1. Perform standard, advanced and confidential administrative duties for Vice President, WW Marketing & Service, requiring broad experience, skill and knowledge of the organizations policies and practices
2. Finalize and circulate internal department communications such as Marketing Information, Service Information, Breaking News and other communications as appropriate
3. Manage purchase orders and maintain Finance Asset inventory and Computer Asset inventory
4. Organize and support the onboarding of new hires
5. Responsible for the maintenance of department contracts, vendor agreements and third-party service provider agreements.
6. Maintain and update the department training program.
7. Ensure compliance of the marketing processes with the Company Code of Ethics and with Laws and Regulations.
8. Manage office and cube assignments and cube size relating to expansions and reconfigurations and new hire requirements
Events Planning Functions:
9. Plans and coordinates local and global department events, including: logistics, venue planning and selection, attendee registration and tracking, materials support
10. Procures and coordinates vendor services. Coordinates facility/exhibit set-up, equipment and catering requirements. Provides on-site event support, as needed
11. Provide travel assistance to department members for select events
Budget managed (if applicable)
12. Department Meetings and Events Budget(s)
Internal Networking/Key relationships
13. Executive Administration Team
14. Facilities
15. Legal and Compliance
16. Quality and Regulatory
Skills & Capabilities:
17. Strong communication skills and professional demeanor. Excellent level of business acumen as exhibited in solid decision making capabilities. Self-assurance and presence to interact with all levels both inside and outside the organization.
18. Capable of representing the company with vendors and outside consultants
19. Excellent planning and organizational skills.
20. Integrity and the ability to maintain the highest level of confidentiality.
21. Advanced computer literacy in pc software including Microsoft Excel, Word and PowerPoint.
22. Team player with willingness to jump in and assist where needed.
Qualifications
Minimum Knowledge & Experience Required for the Position:
Education: Bachelor's Degree preferred (Liberal Arts or Business focus)
Experience:
23. Minimum 5 years’ experience providing executive level administrative support
24. Minimum of 5 years’ experience coordinating and managing large meetings and events
25. Experience managing projects of varying scope and size. Exhibited ability to initiate problem solving and to engage resources as appropriate to accomplish goals.
26. Experience managing capital budgets
Additional Skills/Knowledge:
27. Language: Fluency in English required
International Mobility:
28. Required: No
Travel requirements:
29. No travel required
If you are interested in constantly learning and being challenged on a daily basis we encourage you to submit your resume or CV.
Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact for assistance.
We operate directly in over 30 countries, and in more than territories through distributors. Annual revenue is approximately $2 billion and more than 7, employees around the world comprise our Werfen