Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.
The Pricing & Legal Project Management (LPM) team supports the firm's attorneys with full spectrum strategic financial and commercial insights, including: creation and management of alternative fee arrangements, development of pricing strategies, and application of creative approaches to important business problems that impact client acquisition and retention. These objectives enhance operational efficiency, client satisfaction, and firm profitability. The team supports a broad range of practice areas across all departments and offices by delivering strategic advice, leveraging advanced project management principles, and integrating technology solutions to maintain and advance the firm's premier market position.
The Legal Project Management (LPM) team delivers data insights and process improvements that support both legal practitioners and business services. The Legal Project Manager will lead the implementation of LPM practices for clients engaging the firm's London office for legal services in connection with equity financing rounds, M&A, and other corporate transactions. The role ensures that matters are efficiently scoped, priced, tracked, reported, and billed in accordance with agreed client arrangements. The LPM will deliver exceptional internal and external client service, foster seamless communication, and drive operational excellence across all stages of the matter lifecycle.
Matter Initiation & Fee Arrangement Management
* Confirm fee arrangements with the Responsible Partner and client, ensuring clarity on scope, pricing structures, billing mechanics, and any trigger-based invoicing.
* Ensure the matter is fully opened in the firm's systems for time recording and reporting, including establishing agreed rates, task codes, phases, and budgets for all fee earners.
* Manage any required time transfers from other matters, ensuring time is recorded against the correct matter ID and task codes, and notify all relevant time recorders of updated instructions.
* Ensure all systems and internal records align accurately with the agreed fee arrangement.
Reporting & Financial Tracking
* Develop a suite of branded, client-ready, standardised reports to provide regular updates to clients and internal stakeholders. Finalise layouts and content in close collaboration with direct supervisor, the Director of Administration, and relevant Partners.
* Produce internal reports tracking total time spent against budget, highlighting progress, run-rate, and any potential financial risks.
* Investigate any overspend or significant variance, analysing potential scope creep and identifying out-of-scope work. Communicate insights to the Pricing team to support future fee modelling and scoping improvements.
Billing & Invoice Management
* Lead the end-to-end billing process upon completion of the financing round or relevant project stage.
* Collaborate with the Account Manager to draft invoices in accordance with the fee agreement, ensuring clarity, accuracy, and consistency with ongoing fee updates.
* Obtain approval from the Responsible Partner before finalizing and issuing invoices to the client.
* For trigger-based invoices, obtain client agreement via DocuSign and ensure correct documentation and approvals are in place.
* Maintain and regularly update the internal Trigger Invoice Tracker, ensuring visibility for all relevant stakeholders.
Trigger Event Monitoring
* Maintain market awareness by regularly checking for public announcements of closed financing rounds and sale transactions, and promptly alert internal stakeholders of any relevant developments.
* Send Trigger Cadence emails to all relevant stakeholders to ensure continued client connectivity and visibility of potential trigger events.
* Conduct regular searches of databases, online platforms, and search engines for trigger events that may activate deferred fee arrangements and manage any subsequent billing and collection processes.
Team Support & Cross-Department Collaboration
* Support the Finance and Business Support functions by gaining knowledge of other processes and assisting colleagues when capacity allows.
* Build strong working relationships across departments and promote collaborative, solution-oriented ways of working.
* Contribute to a first-rate, value-added service to both internal and external clients, ensuring best practice, consistency, and excellence in delivery.
* Demonstrate a strong commitment to professionalism, teamwork, excellence, ownership, and accountability.
* Support team awareness of practice technology and LPM trends across the industry.
* Perform related duties as assigned or directed by supervisor.
* Maintain compliance with all firm policies and procedures.
Education and/or Work Experience Requirements:
* Bachelor's degree preferred, with a preference for candidates with backgrounds in business, economics, law, or related fields.
* Law degree a plus.
* 4+ years of experience in project management, financial analysis, or a related role within a professional services setting. Legal industry experience (and legal project management) strongly preferred.
* Demonstrate a strong sense of urgency and the ability to work under pressure amidst tight timelines.
* Exceptional attention to detail.
* Excellent verbal and written communication skills, including ability to effectively communicate with Partners, internal and external clients, and cross-functional teams.
* Maintain a high level of organisation, able to manage multiple deadlines and priorities in a fast-paced environment, while maintaining a positive attitude and providing exemplary customer service.
* Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
* Proficiency in matter management, time-recording, and billing systems (e.g., Aderant), as well as MS Office (Word, Excel, PowerPoint, and Outlook).
* Highly analytical, with strong skills in data analysis and modeling.
* Experience with visualization tools (e.g., Power BI) preferred.
* Experience creating and maintaining complex spreadsheets (creative use of formulas, macros, pivot tables, and modeling) is strongly preferred.
* Experience with SQL preferred.
We offer a highly competitive salary and benefits package. Visit our website here. Equal Opportunity Employer.