Job Description
Are you a detail-driven operations professional with a passion for improving processes and keeping everything running smoothly behind the scenes?
We're looking for a proactive and experienced Office Manager to join our team for a maternity cover contract. You'll be the engine behind our business operations—keeping systems running, people supported, and processes efficient. This role is ideal for someone with a strong background in operations and payroll, ideally within the recruitment or staffing sector.
August / September start
6-month contract; could be extended
Responsibilities
Operations & Office Management
* Ensure smooth daily operations across all departments
* Approve freelance bookings and permanent placements
* Maintain internal systems and oversee office facilities and supplies
HR & Compliance
* Manage HR administration with support from external HR consultants
* Handle staff onboarding/offboarding
* Oversee compliance for freelancers (IR35, visas, documentation)
* Ensure insurance and legal documents are up to date
Payroll & Invoicing/Credit Control
* Process weekly freelance payroll, self-bill invoices, and remittances
* Handle client timesheet approvals and invoice generation
* Manage credit control and chase outstanding payments
Reporting & Systems
* Weekly/monthly margin, GP, and pipeline reports
* Keep all mailboxes clear and respond promptly
Requirements:
* Proven experience in office or operations management
* Knowledge of freelance payroll and recruitment systems
* Impeccable attention to detail and organisational skills
* Discretion and professionalism when handling confidential information
* Comfortable managing multiple systems and prioritising workload
* Track record in recruitment would be an advantage
August / September start
6-month contract; could be extended