Job Summary
We are seeking a highly organised and detail-oriented Office Manager to join our team on a part time basis. The successful candidate will be responsible for managing daily administrative tasks, maintaining efficient office operations, and providing exceptional support to staff and the senior team. This role offers an excellent opportunity for an individual with strong office experience and proficient computer skills to contribute to a professional and dynamic environment.
Responsibilities
* Day-to-day office management and office administration
* Facilities management, including health & safety, fire safety, PAT testing, and first aid compliance
* Managing office suppliers, insurances, utilities, and service contracts
* Managing phone systems, internet providers, and mobile phone contracts
* Support HR functions through the BrightHR online portal, managing holidays requests, monitor the daily clocking in and out app, wage sheet and expense tracking
* Manage the fleet of company vehicles, ensuring insurances, Tax and MOT and servicing are scheduled in when due along with carry out monthly vehicle checks
* Manage the company portfolio of properties and tenancies
* Prepare correspondence, reports, and presentations as required
* Ensure the office supplies are stocked and order new supplies when necessary
* Manage incoming calls with professional phone etiquette, directing enquiries appropriately
* Organise and maintain files, records, and documentation in both physical and digital formats
* Perform tasks accurately using Microsoft Office Suite
* Assist in scheduling meetings, and help coordinate office activities
* Maintain a clean, organised workspace to promote a productive environment
* Provide administrative support to the senior management as needed
Qualifications
* Proven office experience with strong organisational skills
* Proficiency in Microsoft Office (Word, Excel, PowerPoint)
* Experience dealing with insurances, utilities and service providers
* Strong communication skills with professional phone etiquette
* Previous clerical or administrative experience preferred
* Ability to multitask efficiently in a fast-paced environment
* Demonstrated organisational skills with attention to detail
* Knowledge of administrative procedures
This role is ideal for motivated individuals seeking to utilise their administrative expertise within a supportive team. The position offers an engaging work environment where organisational skills and technical proficiency are highly valued.
Job Type: Part-time
Pay: £16.83 per hour
Expected hours: 25 per week
Benefits:
* Company pension
* Flexitime
* On-site parking
Ability to commute/relocate:
* Birmingham B19 3JT: reliably commute or plan to relocate before starting work (required)
Experience:
* Office management: 3 years (required)
Location:
* Birmingham B19 3JT (preferred)
Work Location: In person