MUST BE PROFICIENT IN SAGE 200
This is a fantastic opportunity to be part of a collaborative and forward‑thinking organisation, where your work will directly support the financial foundations that enable our growth and impact. Working within a small but dynamic team, you will support the day‑to‑day running of the finance function while contributing to improvements that strengthen how we work.
Overall Purpose
To coordinate the day‑to‑day financial operations of the Trust, ensuring accurate financial processing, effective system management, and the provision of timely financial and management information. To support compliance with financial procedures and legislation, including payroll administration and VAT processes, and contribute to continuous improvement of financial systems and controls.
Key Areas of Responsibility
Financial Processing & Transactions
* Raise sales invoices and process purchase invoices using Sage 200
* Prepare and process supplier payments and assist with creditor payment runs
* Maintain accurate Sales and Purchase Ledger records
* Reconcile bank accounts, credit cards and income streams on a regular basis
* Administer petty cash and support handling of income from trading activities
Financial Systems & Administration
* Administer and maintain Sage 200 financial systems, ensuring accuracy and data integrity
* Maintain supplier and customer records
* Provide support and guidance to staff using financial systems
* Maintain accurate financial records in line with audit requirements
Payroll Administration
* Act as the first point of contact for payroll queries
* Collate, check and process payroll data for submission to payroll provider
* Reconcile payroll reports and post to appropriate ledger codes
* Ensure payroll processes are accurate and compliant
* Check and respond to pension queries and reconciliation
Budget Monitoring & Reporting
* Support the production of monthly management accounts and budget monitoring across departments, including profiling and variance tracking
* Produce regular financial, income and statistical reports
* Assist with month‑end processes, reconciliations and reportingSupport preparation of financial information for audits and annual accounts
Income, Commercial & Operational Support
* Reconcile and report on income from visitor services and commercial activity
* Support credit control and debtor management
* Work with operational teams to ensure robust processes and maximise income opportunities
Compliance, VAT & Governance
* Support VAT and Gift Aid returns and ensure compliance with financial regulations
* Maintain accurate records in line with audit and regulatory requirements
* Contribute to continuous improvement of financial processes and systems
General Responsibilities
* Promote excellent customer service and organisational values
* Support delivery of the Trust’s business plan
* Comply with Health & Safety and statutory requirements
* Contribute to environmental sustainability
* Undertake additional duties appropriate to the role
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