Key Responsibilities
Staff Expenses
* Checking, approving and paying of personal expenses within the parameters of the company expense policy and a strict submission process. This requires detailed scrutiny of claims to apply correct VAT rules and the correct allocation of costs to the business.
* All expenses are submitted via an online platform.
* This also includes expense payments to staff based in Germany and Ireland.
Company Credit Card Administration
* Checking, approving and allocation of company card expenses within the parameters of the company expense policy and a strict submission process. This requires detailed scrutiny of all submissions to apply correct VAT rules and the correct allocation of costs to the business.
* Reconciliation of cash allocation
* Reminders to card holders
* Multi-currency allocations
International PL
* Daily checking and posting of supplier invoices on a purchase order based system, submitted to our Ireland and Germany based offices.
* Initial responsibility for Ireland office
* Applying credit notes
* Supplier statement reconciliations
* Application of direct debit invoices.
* Paying of suppliers on a timely basis
* Daily contact with other departments to achieve all the above, developing good relationships across the business
Intercompany Charges
* Processing intercompany invoices.
* Reconciling balances between Ireland/ Germany/ UK for month end.
* Investigating any differences.
Other
* Some administration duties for a fleet of vans.
* Changes to insurance
* Changes/additions to online congestion charging
* Scrutiny/posting of hire invoices
* Assisting with audit requests
* Ad hoc tasks as requested by Tax Manager/Financial Controller & support on International VAT/Sales Tax returns
HMRC Reporting
* Monthly submission to HMRC of the Construction Industry Scheme deductions.
* Monthly reporting of relevant contracts tax to Revenue for Ireland.
* Good working knowledge of debits and credits for purchase ledger/cash allocations.
* Able to work to strict deadlines, particularly for month end process.
* Demonstrable experience in a similar role.
* Knowledge of SAP and Concur would be helpful.
Hours of work
40 hours per week, 9 hours a day, 8.30am-5.30pm, including an hour unpaid break, Monday-Friday.
About Us
proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end-to-end services and 24/7/365 support to enhance global collaboration and empower your world of communication.
From reviewing technology to integration to post-deployment support, you’re in safe hands when you trust your AV and UC to proAV.
We are recognised as one of the AV industry’s most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open.
From our state-of-the-art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients’ business-critical AV systems architecture, products and technologies 24/7/365.
Equality, Diversity & Inclusion
proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other’s differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work-life balance through our family friendly policies and practices. We encourage all to apply.
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