Main duties of the job
The post holder will provide high level administrative and secretarial services to the site matron, day‑to‑day management of staff processes, and communicate with organisations and individuals from both inside and outside the Health Board.
Job responsibilities
As a senior administrator and secretary, the role provides line management of administrative teams within the District Nursing teams, coordinates services, maintains resources for an efficient service, oversees staff processes, and offers secretarial support to the Community Nursing Matron.
Qualifications
* RSA III / NVQ 3 Qualifications or Equivalent
* GCSE English and Maths (Pass) or Equivalent Qualification or Administrative Experience
* Diploma in Office Administration or experience to diploma level
* NVQ or equivalent in administration
* Advanced ECDL certificate
* Certificate in supervision or management
Experience
* Sufficient experience at a high level of providing comprehensive administrative/PA service
* Experience of setting up and using filing/IT systems
* Familiar with office procedures & deadlines
* Previous experience of working as administrator / PA to an executive director or equivalent
* Previous experience of working within the NHS
Skills
* Ability to work unsupervised and make decisions
* Organisational skills
* Numeracy and literacy skills
* Excellent customer care skills
* Good command of English, both written and verbal
* Ability to produce reports
* Confident in all aspects of office practice
* Experience of producing graphs and statistics
Knowledge
* In‑depth knowledge of secretarial procedures, policies, plans, regulations, and operational procedures of the organisation
* Advanced knowledge of word processing, spreadsheet and presentation packages
* Ability to take minutes
* Comprehensive knowledge of Windows, Word, Excel, PowerPoint
* Knowledge of the Organisation
The BCUHB is proud to welcome applicants under the “Disability Confident Employer” scheme.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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