Overview
We are looking to appoint a Personal Assistant (PA) for the Assistant Director for Legal Services, Capital Delivery & Governance and Monitoring Officer (MO) to assist the AD in their role as MO to the Council and ensure effective operations of systems and controls to support the good governance of the Council.
This role provides an excellent opportunity to provide personal assistance and business support in a highly efficient and confidential working environment. You will be responsible for delivering a high quality and effective service to the Assistant Director's senior management team using your own judgement and initiative to ensure the senior management team is kept fully informed. You will also be required to support the Assistant Director in their position as MO, promoting and supporting the highest standards of good governance across the Council.
Responsibilities
* Maintain daily communication with the Assistant Director on behalf of individual staff, managers and elected members relating to case-specific requests for information.
* Liaise with council services, elected members and partner organisations on behalf of the Assistant Director.
* Arrange complex and operational meetings; minuting; maintain action trackers; organise and provide business support for routine leadership meetings; prepare agendas and room bookings; support facilitation of presentations.
* Support the Assistant Director with projects to ensure work progresses and governance processes run smoothly.
* Coordinate and monitor MP, elected members and other enquiries; process HR and finance requests requiring approval and ensure deadlines are met.
* Ensure information is accurate and relevant services are communicated effectively; support HR-related case discussions following informal and formal processes.
* Demonstrate excellent IT skills and diary management; prioritise meetings, calls and workload using good judgement and initiative; maintain confidentiality in a demanding role.
Qualifications and Skills
* Excellent IT skills and diary management experience.
* Strong communication skills, emotional intelligence, and the ability to anticipate issues.
* Research and organisational skills; understanding of how Hull City Council works and current issues.
* Ability to prioritise and manage conflicts and deadlines; adaptable to a confidential environment.
* Extensive administration experience with excellent interpersonal and communications skills.
Work Details
* Based at The Guildhall with hybrid working arrangements; you will work with other PAs to provide directorate-wide cover.
* Normal duties include arranging committees and leadership meetings, supporting governance processes, and providing business support to the senior management team.
How to Apply
If you meet the essential requirements for this role, we would welcome your application.
The post is based at The Guildhall, hybrid working arrangements are in place, and you will be expected to work with other PAs to provide directorate-wide cover.
Contact for informal discussion
For an informal discussion about the role, please contact Lisa Dixon, Assistant Director of Legal Services and Governance, on 01482 613 593.
Disability Confident
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to .
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