Overview
Payroll Manager – Leprino Foods Ltd, Magheralin, Northern Ireland, United Kingdom.
Role purpose: To provide a comprehensive, confidential, accurate and timely payroll solution to all employees and pensioners across Leprino Foods Ltd using our payroll system (iTrent). This role is responsible for the end-to-end delivery of weekly and monthly payrolls, working closely with HR and Finance as well as people managers to ensure accurate and timely payroll processing.
Key Relationships
* HR Managers
* Finance site and central teams
* Payroll project manager
* Site management teams
* IT team
* Payroll system vendor
Responsibilities and Measures of Success
Relationship Development
* Develop and maintain strong relationships with all functions and at all levels of the organisation.
* Develop and maintain a strong relationship with MHR, our payroll solution provider.
* Build a positive and collaborative relationship with the HR Managers across the business, ensuring regular and effective communication.
* Build a positive and collaborative relationship with the site leadership teams and people managers across the organisation, with effective communication on all payroll-related matters and proactive issue resolution.
* Operate as an effective member of the payroll and finance team, developing strong communication links that support the effective administration of all payrolls.
* Be approachable and on hand to support payroll queries, whether through HR/Finance or directly with an employee.
* Explain the mechanics of payroll calculations clearly, translating the complexities of the different UK payrolls in a simple and understandable way.
Operational Effectiveness
* Ensure that employees and pensioners are paid in an accurate and timely fashion and in accordance with both company policies and statutory legislation.
* Lead the payroll process across the UK sites, co-ordinating activities across functions (HR, management and finance), with strong communication to all stakeholders and clearly defining the roles and responsibilities for each group.
Role Specifics
* Take ownership and accountability for the payroll processing across the business, ensuring that up to date information and guidance is provided to the business stakeholders.
* Advise the business on legislation developments or changes regarding payroll compliance.
* Process and handle data with sensitivity and high levels of confidentiality, ensuring compliance with Data Protection regulations.
* Provide full payroll service (weekly paid and monthly paid staff plus pensioners) from end-to-end, with the support of our payroll solution provider (MHR) as required.
* Ensure the accuracy of payroll data via the Time & Attendance system for hourly paid employees, liaising with Line Managers for accurate and timely information.
* Process starters, leavers and changes (e.g., pay increases) through the payroll system.
* Ensure correct payments are made to employees in line with terms & conditions of employment, policies and procedures.
* Provide reports to HR and Finance for review and verification, including full understanding of variances vs. previous month.
* Generate and distribute paper payslips where applicable (pensioner payroll).
* Coordinate deduction remittance advices (CSA) and correspond with relevant bodies.
* Produce reports relevant to the payroll and time and attendance to support business operations.
* Ensure that all payroll processes are fully documented, updated as necessary, shared and communicated with those involved at each stage.
* Ensure that roles and responsibilities in the new process are well-understood and clear across sites and functions.
* Work with the HR project manager and payroll solution provider to ensure the accuracy and completeness of reporting and that it meets business requirements for strong payroll controls.
* Work with the vendor (MHR) to close out any final open items relating to the payroll system implementation.
* Undertake any other duties as considered by the company to be within the scope of the role.
Responsible Care
* Operate in line with our Culture Commitments at all times.
* Support a positive Health and Safety culture where H&S is given equal priority with all other activities.
* Maintain focus on workplace safety, ensuring all activities are carried out in accordance with site Standard Operating Procedures.
* Ensure that the circumstances of any accidents or incidents are recorded in detail and reported, with supporting documentation completed promptly.
* Promote the culture of “Stop, Think, Act” within the department and report any issues that may threaten a safe working environment.
* Support Finance team engagement in safety forums and initiatives on sites.
* Promote the submission of Safety Improvement recommendations (SIRs).
* Ensure all Personal Protective equipment is worn in accordance with company policy.
* Comply with ISO45001 safety standards and environmental targets and how the department can influence them positively.
* Undertake any other duties as reasonably required within the scope of the role.
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Human Resources
Industries
* Food and Beverage Manufacturing
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