Team – Sourcing/UK Operations
Working Pattern - Hybrid – 2 days per week in the Vitality Bournemouth Office. Full time, 35 hours per week.
We are happy to discuss flexible working!
Top 3 skills needed for this role:
1. Organised and detail driven
2. Clear communicator
3. Process focused mindset
What this role is all about:
As part of our Procurement Operations team, you’ll play a key role in keeping everything running smoothly behind the scenes. As a Procurement Administrator, you’ll support the day-to-day delivery of procurement activities, from contract management and supplier onboarding to reporting and operational administration.
You’ll be at the heart of the team, helping to keep our systems, data, documentation and shared inboxes organised and up to date. Your work will enable the wider Procurement function to operate efficiently, ensuring we can deliver the best outcomes for the business and our partners.
Key Actions
Team Support
4. Manage and triage the Procurement mailbox, responding to queries, taking appropriate action and escalating where required
5. Support the Contracts mailbox, assisting with queries and providing contract-related administrative support
6. Lead weekly mailbox review sessions with the Procurement Operations team to track, prioritise and resolve outstanding queries
7. Provide support on urgent procurement activities, projects and team priorities as required
8. Assist with low-value sourcing exercises, including shadowing Procurement Business Partners
Reporting
9. Produce and maintain monthly management information (MI), consolidating team inputs and tracking key procurement metrics
10. Support the delivery of supplier scorecards, quarterly reporting packs and ad-hoc reporting requests
Technology & Governance Support
11. Create and maintain accurate supplier records within our internal systems, ensuring compliance with processes and standards
12. Upload and maintain contracts and related documentation within our Source to Pay system and SharePoint in line with governance requirements
13. Keep procurement processes, guidance and training materials up to date and accessible
Procurement Support
14. Provide administrative and operational support to enable efficient procurement activities across the team
What do you need to thrive?
15. Excellent organisational skills with the ability to manage competing priorities and demanding deadlines
16. Experience in an administrative or operational support role
17. High attention to detail when working with data and documentation
18. Clear communication skills and ability to work with a range of stakeholders
19. Working knowledge of Excel, Word, PowerPoint, SharePoint, PowerBI and Co-Pilot
20. Some exposure to procurement, sourcing, contract management or legal
21. Experience using procurement or supplier management systems
22. Interest in developing a career within a procurement function
So, what’s in it for you?
23. Bonus Schemes – A bonus that regularly rewards you for your performance
24. A pension of up to 12%– We will match your contributions up to 6% of your salary
25. Our award-winning Vitality health insurance – With its own set of rewards and benefits
26. Life Assurance – Four times annual salary
These are just some of the many perks that we offer! To view the extensive range of benefits we offer, please visit our careers page. Fantastic Benefits. Exciting rewards. Great career opportunities!
If you are successful in your application and join us at Vitality, this is our promise to you, we will:
27. Help you to be the healthiest you’ve ever been
28. Create an environment that embraces you as you are and enables you to be your best self
29. Give you flexibility on how, where and when you work
30. Help you advance your career by playing you to your strengths
31. Give you a voice to help our business grow and make Vitality a great place to be
32. Give you the space to try, fail and learn
33. Provide a healthy balance of challenge and support
34. Recognise and reward you with a competitive salary and amazing benefits
35. Be there for you when you need us
36. Provide opportunities for you to be a force for good in society
We commit to all these things because we want you to feel that you belong, and are supported to be happy and healthy.