Overview
Team Secretary Band 3 - 37.5 hours per week (Monday - Friday). A Team Secretary role has become available within the Surgical Care Collaborative on a full time basis. Working hours will be over 5 days, with the opportunity of a flexible working approach.
Responsibilities
* Act as the focal point of communication for the Consultants and their team, confidentiality being the key issue at all times. Provide a high standard of secretarial and administrative support to the consultants, medical staff and their team, interacting with other departments, patients and GPs. Assist in the organisation of the consultants workload and ensure effective use of manpower and resources to assist in the smooth running of the department.
* Provide a full secretarial/administration service including audio/digital typing, filing and electronic filing systems, photocopying and scanning.
* Type clinics, discharge summaries and other internal and external correspondence, on behalf of the clinical teams, ensuring all documentation is correct. Open and action consultants correspondence and respond accordingly.
* Maintain the consultants diary and arrange appointments and meetings, coordinating non-clinical meetings to fit in with clinical commitments. Informing others of clinicians availability.
* Ensure all theatre lists are used to capacity. Compile theatre lists effectively to avoid wasted theatre/consultant time and cancellations. Select from waiting list replacement patient for any theatre slot that becomes available due to short notice cancellation.
* Prepare admission lists, contacting patients and other relevant parties. Arrange transport for patients where appropriate.
Qualifications / Desirable skills
* Previous medical terminology knowledge, as well as knowledge of NCIC admin systems and processes, including RTT pathways and Textflow, would be desirable.
What we offer / Benefits
* Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
* 27-day holiday scheme rising to 33 after 10 years. Flexible working scheme. Excellent opportunities for development. Competitive NHS Pension scheme. Access to NHS discounts with retailers and leisure companies. Employee Assistance Programme (EAP) a free, confidential counselling and information service to assist with personal or work-related problems. These schemes are subject to availability.
Additional information
* Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
* If sufficient response is received this post could be closed earlier than the specified closing date; please apply as soon as possible to ensure that your application is considered.
* Disclosures: Certain posts require a DBS check. The Trust is committed to safeguarding adults and children; successful candidates will be subject to a criminal records check with the DBS where applicable. Fees for DBS checks may apply as outlined in the job description.
Eligibility
Important information: Candidates shortlisted for interview will be notified by email to log on to their Trac account to select an interview time. Please note changes to UK immigration policies may affect sponsorship eligibility; applicants should check their eligibility prior to applying. If you are applying under the Disability Confident Scheme or Armed Forces Covenant and meet all essential criteria, you will be guaranteed an interview.
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