Help deliver one of the UK’s landmark events at the intersection of AI and society!
About:
The Oxford Generative AI Summit (October 16-17, 2025), powered by OxGen AI Limited and hosted at the prestigious Jesus College, University of Oxford, is a distinguished multi-stakeholder expert convening focused on the opportunities and impacts of generative AI on society. This landmark event brings together prominent leaders from enterprise, startups, academia, government, and media for cutting-edge panels, keynotes, and high-value networking.
For more information, please visit: oxgensummit.org.
Summit Dates: October 16-17, 2025
Location: Remote, with requirement to be in Oxford, UK in October 2025
Engagement Period: July 15 - October 20, 2025
Application Deadline: May 27, 2025 (adjusted from June 10, 2025, Midnight BST)
Fee : £5,000 (freelance basis)
We’re hiring a Logistics Coordinator (Freelance) to help with the operational execution of this year’s high-profile Oxford Generative AI Summit, scheduled for October 16-17, 2025 at Jesus College’s state-of-the-art Cheng Kar Shun Digital Hub. If you’re exceptionally organised, thrive at coordinating with high-level stakeholders, and leading volunteers to deliver an exceptional conference, we would love you to apply!
To Apply: To apply, please submit your CV and a brief cover letter highlighting your relevant experience in event coordination and stakeholder management to cassidy@oxgensummit.org. Please include Logistics Coordinator Application in the subject line.
Key Responsibilities
Stakeholder Coordination
* Coordinate with speakers, moderators, vendors, and Summit participants
* Effectively manage email communications, including fielding queries, scheduling meetings, providing event updates, and distributing detailed participation guide
* Attend planning meetings and provide regular status updates to the Director
Volunteer Training & Management
* Recruit, onboard, and manage a dedicated team of volunteers to support event operations on the day-of
* Develop and deliver a comprehensive training schedule and pre-event walkthroughs
* Provide on-site supervision and coordination to ensure smooth execution and swift issue resolution
Ideal Candidate
* Strong track record and experience in event coordination
* Exceptional communication skills with the ability to interact professionally with high-profile stakeholders
* Strong organisational abilities with a keen attention to detail
* Ability to work independently while maintaining clear communication with the organising team
* Problem-solving mindset with the agility to address unexpected challenges
Why This Role?
* Work with high-profile and leading figures in the field of AI
* Contribute to a landmark event that will influence the future of AI and society
* Build your professional network across enterprise, startups, government, academia, and media
* Gain valuable experience in coordinating a high-profile international event
* Flexible remote work with the excitement of on-site coordination during the Summit
Application Process
To apply, please submit your CV and a brief cover letter highlighting your relevant experience in event coordination and stakeholder management to cassidy@oxgensummit.org. Please include Logistics Coordinator Application in the subject line.
Eligibility
Must have the right to work and be self-employed in the UK (i.e. to be registered as self-employed with HMRC and be able to invoice for services)
Application Deadline: June 10, 2025, Midnight BST