The Purchasing Manager is responsible for ensuring the purchasing and supply chain processes related to all goods and services required by the Hotel conform to the company SOP. Oversees the effective administration of the hotel stores in line with the company SOP.
Key responsibilities
* Performs duties in line with departmental Standard Operating Procedures and complies with all Purchasing and relevant hotel policies and procedures.
* Ensure all team members follow the company’s code of conduct this includes the following company policies
* Ensures, in liaison with Heads of Departments, that correct procedures are followed and arrangements made for the purchase, receipt, checking, inspection of supplies, the verification of services and authorization of payments in accordance with purchase orders/contracts.
* Assists Executive Managers, Heads of Department and the FC with the costing, planning, co-ordination and implementation of all projects; large and small, affecting the hotel and ancillary properties as directed.
* Ensures budgetary control for all purchased products and services is maintained by monitoring all hotel operational costs against the agreed budgets and make recommendations back to FC in changes that could maximise profitability
* Manages the process of all Expenditure Approval Forms (EAF’s) to include all required quotations, supporting documentation and justification in a timely and efficient manner
* Conducts regular reviews of supplier performance in terms of quality, prices and service and advise Senior Management accordingly with any associated recommendations.
* Negotiates with suppliers to obtain “best buys” in terms of quality, price, and conditions/contracts and to review existing arrangements, working closely with all senior managers and/or corporate office within the hotel to ensure continued development of the RGH products used for establishing guest care standards and brand identity.
* Reviews high cost items regularly and continually resources products and implements investigations to reduce costs.
If you’re our ideal Purchasing Manager, you will have:
* Proven experience in a Purchasing or Procurement leadership role, ideally within hospitality.
* Strong negotiation skills with the ability to secure competitive pricing and favourable supplier terms.
* Excellent knowledge of supply chain management, stock control, and purchasing processes.
* Strong analytical and financial acumen, with the ability to review costings and identify savings.
* Excellent communication and relationship‑building skills with internal teams and external suppliers.
* High attention to detail and strong organisational skills.
A proactive, solutions‑focused approach with the ability to work under pressure.
* Experience using procurement or inventory management systems.
* A commitment to maintaining quality standards while ensuring cost efficiency.
The ability to uphold and promote company values in all purchasing decisions.