Job Description
What is the opportunity?
An exciting opportunity to join RBC BlueBay as an Executive / Team Assistant. This position is full time and requires a minimum of 4 days in the office per week, with the option to work one day from home.
What will you do?
Diary and Schedule Management
* Proactively manage the diary of the Managing Director - Head of Sales UK & Ireland, two Senior Directors plus the wider team, anticipating potential conflicts and ensuring meeting preparation is provided.
* Provide diary management and travel support to the wider UK team as needed.
* Maintain awareness of team whereabouts, client meetings, and overall schedules to ensure smooth coordination.
Communication and Collaboration
* Act as a key point of contact across departments, maintaining effective communication with other EAs, departments, and stakeholders.
* Build strong relationships with Investment EAs to ensure seamless collaboration, particularly around travel, client meeting planning, and team coordination.
* Work closely with the Business Development Assistant Team Lead to coordinate projects and ensure alignment with business objectives.
* Foster open communication with regional Business Development teams and EAs.
Meeting and Event Coordination
* Arrange and facilitate internal and external meetings, including diary availability, logistics, booking rooms/facilities, and preparing necessary documentation.
* Collaborate with the Event Manager to organise client relationship events, including restaurant bookings and attendee confirmations.
* Assist with onsite due diligence and client meetings, ensuring proper coordination of diaries, presentation materials, printing, and room bookings.
* Manage team events/offsites, including socials, cards, and collections.
Travel and Expense Management
* Coordinate travel and accommodation requirements for the team in conjunction with the external travel company (CTM) and Concur, adhering to the company travel policy.
* Provide detailed itineraries ahead of business-related travel.
* Process and reconcile expense claims and invoices, ensuring deadlines are met.
Administrative Support
* Update client records in Salesforce.
* Assist with compliance filings as needed.
* Work alongside HR and IT teams to ensure a seamless onboarding experience for new joiners.
* Provide general team administration support and ensure timely completion of tasks set by management.
* Cover for other Business Development Assistants when required, ensuring clear communication of cover arrangements to relevant stakeholders.
Process Improvement
* Focus on improving team efficiency by implementing and refining processes.
* Support initiatives and objectives set by management to enhance team performance.
What do you need to succeed?
Performance and Accountability
* Sets high standards of performance for self and strives to meet challenging objectives.
* Acts with integrity and adheres to both the spirit and the letter of RBC’s principles, policies, and procedures.
* Considers their role within the commercial context and focuses on delivering exceptional client service.
* Respects obligations to internal and external clients and investors, ensuring clients are treated fairly.
Positive Attitude and Resilience
* Displays a positive and energetic attitude, proactively seeking opportunities to advance the business.
* Consistently demonstrates a ‘can-do’ attitude, perseveres in the face of setbacks, and remains calm and professional under pressure.
* Responds quickly and positively to change, maintaining effectiveness during periods of transition.
Collaboration and Communication
* Establishes and maintains strong relationships, working effectively and cooperatively with others.
* Communicates constructively, engages others positively, and readily shares information and ideas.
* Actively participates in team meetings to gain a deeper understanding of team objectives and dynamics, fostering a collaborative and informed approach.
Confidence and Initiative
* Demonstrates confidence in implementing and improving processes, taking ownership to drive efficiency and effectiveness.
* Proactively seeks to understand the team’s activities, priorities, and challenges by engaging with team members and attending relevant meetings.
* Shows enthusiasm for being involved in team initiatives and contributing to the team’s success beyond core responsibilities.
Creativity and Innovation
* Seeks out insightful, smart ideas to raise personal and team standards.
* Demonstrates the ability to think creatively to find solutions and improve processes.
Continuous Learning and Development
* Invests time in learning new skills and gaining new experiences to enhance personal and professional growth.
* Proven experience of supporting a diverse team in a fast-paced deadline driven environment.
* Excellent communication and inter-personal skills.
* The ideal candidate will be enthusiastic, has the ability to multitask and work under pressure, have the highest attention to detail and have strong organizational skills.
* Treats confidential/personal information with the highest level of discretion.
* Must be highly reliable and extremely professional.
Must be proficient:
* in MS Outlook, PowerPoint, Excel, and Word. Willing to embrace new technology.
Desirable:
* Experience with SharePoint, Concur, Salesforce, Workday, ADP, Microsoft Teams & Webex.
What is in it for you?
We thrive on the challenge to be our best - progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
* A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation
* Leaders who support your development through coaching and managing opportunities
* Opportunities to work with the best in the field
* Ability to make a difference and lasting impact
* Work in a dynamic, collaborative, progressive, and high-performing team
* A world-class training program in financial services
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Additional Job Details
Address:
100 BISHOPSGATE:LONDON
City:
London
Country:
United Kingdom
Work hours/week:
35
Employment Type:
Full time
Platform:
WEALTH MANAGEMENT
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2025-09-09
Application Deadline:
2025-09-23
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Inclusion and Equal Opportunity Employment
At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.
Join our Talent Community
Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.
Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com .