Job Title: Project Administrator
Job Types: Full time
Hours: Monday to Friday 8am–5pm (1-hour lunch)
Salary: Up to £26,000
Location: Cottingham
Benefits: 20 days annual leave plus bank holidays, pension scheme, and parking
An exciting opportunity has arisen for a Project Administrator to join a well-established family-run business providing full-service commercial fit-outs and refurbishments across retail, healthcare, and other sectors. They offer project management, reactive and planned maintenance, including plumbing and joinery. Known for delivering high-quality results under pressure, they’ve worked with clients such as Shake Shack, Nationwide Building Society, and the NHS. With offices in East Yorkshire and London, they serve clients nationwide, combining reliability, efficiency, and tailored solutions for each project. As they continue to grow, they have created a brand-new role for a Project Administrator to join their team.
As the successful Project Administrator, you will report to the Project Manager and be responsible for:
* Setting up new projects in internal systems, ensuring all documentation, details, and work orders are accurate and complete.
* Coordinating workloads and schedules, supporting Project Managers and teams to plan tasks, allocate work, and maintain smooth workflow.
* Keeping project records up to date, including job statuses, RAMS, site files, client documents, and overall project progress.
* Managing purchase orders and financial admin, tracking costs, preparing invoicing information, and reconciling project spend.
* Communicating with internal teams, clients, and suppliers to share updates, clarify details, and ensure everyone stays aligned.
* Supporting reporting and continuous improvement, producing status and utilisation reports and helping refine processes and templates.
As the successful Project Administrator, you will have the following requirements:
* Experience within a project administrator or coordination role.
* Experience within construction or facilities management is desirable but not essential.
* Competent with Excel.
* Proactive and methodical with high attention to detail.
* Strong communication skills, as you’ll liaise with suppliers, employees, and other departments.
* Collaborative, supportive, and able to work closely with others as needed.
* Comfortable juggling multiple tasks and meeting deadlines in a fast-paced environment.
* Experience with using Evolution System is desirable but not essential.
This Project Administrator role offers the chance to be at the heart of a growing team, supporting critical projects and contributing to the smooth running of a busy, varied, and fast-paced environment.
Please apply by following the directions on the website. Alternatively, for more information and a full outline of the role, call Stevie Moss.
While we endeavour to respond to every applicant personally, on occasion this is not always possible. If you have not heard back within 7 days of applying, please consider your application unsuccessful