Job Description
Your new company
You will be joining a highly respected, international professional services organisation with a strong presence in the London market. The business operates across multiple global locations and is recognised for its collaborative culture, commitment to excellence and focus on developing its people. The London office is one of its largest and continues to grow, offering a supportive and dynamic environment.
Your new role
As the Facilities Coordinator, you will play a key role in ensuring the smooth and efficient operation of the Facilities function.
Working closely with the Facilities Manager and wider Operations teams, you will provide administrative and coordination support across a variety of activities to keep the office running effectively.Your responsibilities will include:
Managing billing, cheque requests and invoice processing across multiple offices.
Processing staff expenses via the organisation's online expense platform.
Maintaining and updating facilities documentation on the internal intranet.
Delivering Facilities inductions for new joiners, including office tours and health and safety briefings.
Assisting with internal office moves, trainee seat rotations and ad hoc relocations.
Updating seating plans, floor layouts and maintaining accurate spreadsheets.
Uploading and maintaining intranet content.
Processing travel and office insurance claims.
Coordinating business card orders and liaising with external printers.
Handling queries relating to couriers and taxi providers.
Supporting budget tracking and maintaining expenditure records.
Recording Operations Team annual leave and sickness information in the HR system.
Providing cross‑team operational support, including meeting room set‑ups when required.
Managing staff enquiries relating to lockers and bicycle storage.
Delivering general administrative and filing duties.This role involves some manual handling; appropriate training will be provided.
What you'll need to succeed
Strong Excel skills and confidence with the full Microsoft Office Suite.
Highly organised and methodical approach, with the ability to prioritise multiple deadlines.
Comfortable working in a fast‑paced environment with changing demands.
Positive, proactive attitude and willingness to support colleagues across the wider Operations team.
Excellent communication skills and a focus on delivering high‑quality customer service.
Strong attention to detail and reliable timekeeping.
Ability to work independently and run inductions confidently.
Understanding of health and safety procedures.
Experience in a busy facilities environment; professional services or corporate experience is advantageous.
What you'll get in return
You will be joining a well‑established, people‑focused organisation that values teamwork and professional growth. You will be part of a collaborative Operations team and will take on a varied and influential role within a major London office.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now!
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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